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    EA to President - Bengaluru, India - upGrad

    upGrad
    upGrad Bengaluru, India

    1 day ago

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    Description

    Position Title: Executive Assistant to the President (Working Professionals – India)

    Location: Bangalore

    Job Summary:

    As the Executive Assistant to the President, you will play a crucial role in supporting the President in all aspects of their duties and responsibilities. You will serve as the primary point of contact between the President and internal/external stakeholders, providing administrative and logistical support to ensure the smooth functioning of the President's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle confidential information with professionalism.

    Key Responsibilities:

    Calendar Management: Coordinate and manage the President's schedule, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and proactively resolve scheduling issues to optimize the president's time.

    Communication: Serve as the primary point of contact for the President, screening and prioritizing incoming communications (emails, phone calls, letters), and responding on behalf of the President when appropriate. Draft and edit correspondence, reports, and presentations on behalf of the President.

    Meeting Coordination: Prepare agendas, materials, and presentations for meetings attended by the President. Take accurate minutes, distribute meeting notes, and follow up on action items as directed by the President.

    Travel Arrangements: Coordinate domestic and international travel logistics for the President, including transportation, accommodations, and itinerary planning. Ensure all travel plans align with the President's schedule and preferences.

    Document Management: Organize and maintain electronic and physical files, records, and documents related to the President's office. Ensure timely retrieval of information as needed.

    Confidentiality: Handle sensitive and confidential information with the utmost discretion and integrity. Maintain confidentiality regarding all matters related to the President's office, including personnel issues, strategic plans, and financial information.

    Relationship Management: Build and maintain positive relationships with internal stakeholders, including

    senior leadership, department heads, and staff members. Serve as a liaison between the President and various

    departments within the organization.

    Special Projects: Support the President on special projects and initiatives as assigned. Conduct research,

    gather data, and prepare reports to facilitate decision-making and strategic planning.

    Qualifications:

    Bachelors Degree

    Proven experience (3+ years) as an executive assistant or similar role supporting C-level executives.

    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

    applications.

    Excellent communication skills (verbal and written), with the ability to interact effectively with individuals at all levels of the organization.

    Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines.

    Discretion and professionalism when handling confidential information.

    Ability to work independently with minimal supervision and demonstrate sound judgment in decision-making.

    Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.

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