Personal Assistant to CEO - New Delhi, India - Jiwaki lifestyle pvt ltd

Jiwaki lifestyle pvt ltd

Verified Company

New Delhi, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Position Overview:

The Personal Assistant (PA) to the CEO is a key executive support role responsible for providing high-level administrative assistance to the Chief Executive Officer (CEO) of the company.

This role involves managing the CEO's daily schedule, coordinating appointments, handling communication, and ensuring smooth operations within the CEO's office.

The Personal Assistant serves as a gatekeeper, representing the CEO's office to internal and external stakeholders while maintaining confidentiality and professionalism at all times.

Responsibilities:

Calendar Management:
Efficiently manage the CEO's calendar, scheduling and prioritizing meetings, appointments, and events. Coordinate with internal and external parties to ensure the CEO's availability and optimize their time.

Travel Arrangements:

Organize travel arrangements, including flights, accommodations, and transportation, for the CEO and sometimes for other executives or members of the CEO's team.

Meeting Coordination:
Plan and coordinate meetings, conferences, and events involving the CEO. Prepare agendas, collate relevant documents, and ensure all necessary arrangements are in place for successful meetings.

Confidentiality and Discretion:
Maintain strict confidentiality on all matters related to the CEO's activities, business strategies, and sensitive information.

Office Management:

Oversee the CEO's office operations, including handling office supplies, managing filing systems, and maintaining a neat and organized workspace.

Relationship Management:

Build and maintain positive relationships with internal staff, board members, investors, clients, and external partners on behalf of the CEO.

Document Preparation:
Draft and edit correspondence, reports, presentations, and other documents as required by the CEO.

Research and Analysis:
Conduct research and provide insightful analysis on specific topics, projects, or initiatives as directed by the CEO.

Financial Administration:
Assist in managing expenses, reimbursements, and budget tracking for the CEO's activities.

Special Projects:
Support the CEO in various special projects or assignments, which may involve cross-functional collaboration within the organization.

Skills and Qualifications:

Proven experience as an executive assistant, personal assistant, or in a similar administrative support role.
Excellent organizational and time management skills to handle multiple tasks efficiently.
Strong communication and interpersonal skills, both written and verbal.
Ability to maintain a high level of professionalism and discretion when handling sensitive information.
Proficient in using office software such as Microsoft Office Suite and calendar management tools.
Resourcefulness and problemsolving abilities to tackle unexpected challenges effectively.
Knowledge of business operations and the ability to understand and represent the CEO's priorities and interests.
Adaptability and flexibility to accommodate the CEO's changing schedule and priorities.
Bachelor's degree or equivalent qualification in a relevant field is preferred.

Note:

The specific responsibilities and requirements for a Personal Assistant to a CEO may vary depending on the size of the organization, industry, and the CEO's preferences.

The above job profile is a general overview and may be adapted accordingly to meet the specific needs of the CEO and the company.

Salary:
₹25, ₹60,000.00 per month

Schedule: