Execcitive Assistant - Visakhapatnam, India - The Akshaya Patra Foundation Vizag

Description

Job description

Job Summary

We are looking for a new Executive Assistant to support our executive team.

You will manage mostly campaign -related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities and Duties

Preparing financial statements, reports, memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Handling basic bookkeeping tasks.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analysing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Provide general administrative support.

Qualifications and Skills. Fluency in English is must.

Proven experience as an executive assistant or other relevant administrative support experience more than 1 to 3 Years.

In-depth understanding of entire MS Office suite.

Any UG / PG in management.

Ability to organize a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.


Job Types:
Full-time, Regular / Permanent


Salary:
₹20, ₹25,000.00 per month


Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift