Office Executive/ Assistant - Hyderabad, Telangana, India - Imerys

Imerys

Verified Company

Hyderabad, Telangana, India

4 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

The Company

The world's leading supplier of mineral-based specialty solutions for industry with 14,000 employees, operations in more than 40 countries, and €4.

3 billion in revenue in 202- If you want to grow your skills and develop your career, find out more at

The Position

Office Executive/ Assistant

Job Summary

Safety

Ensure Office is safe and hazard free and Covid safety in the workplace
Organise periodic Safety Meetings
Maintain a clean, uncluttered and safe office environment

Office Management & Efficiency

Maintain and discharge all Administrative functions in a prompt and efficient manner including
Periodic clearing of payments for trade associations, newsletters and memberships
Managing of Annual Maintenance Contracts (Negotiations, Service & Payments)
Dispatch & Entry for all shipments/ materials/ parcels outgoing by courier or hand

IT & Telecom Support & Coordination

Ensure trouble free and smooth operations for all communication hardware and services for office, team and visitors
In coordination with respective departments (Customer Care) and service providers

Sales Support

Support sales for logistics matters when necessary
Own and update customers mailing lists on a regular basis
Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events

Communications

Be the Communication Correspondent Representative for the Imerys India office and sales activities
Oversee exhibitions, and customer events nationally
Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal meetings
Create and manage merchandising and signage material according to Imerys guidelines.
Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internetbased publications, and webbased events according to Imerys guidelines.
Follow up with a debriefing after Tradeshows to share postshow assessment.

Travel Management

Organise and arrange Flights & Trains tickets/Visas/Hotels/Cars/Forex/SIMs, etc
For the team and all inbound visitors

Position Type

Full time

and

Permanent

Only technical issues will be monitored through the below inbox:_
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED._
IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws._