Executive Assistant - Mumbai, India - CIRCOR

CIRCOR

Verified Company

Mumbai, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

**Job Description

Executive Assistant & Admin Role*****
Executive Assistant

BUSINESS:
Industrial

LOCATION:
Thane

DIRECT REPORTING:
VP & MD - CIRCOR India Region

FUNCTIONAL REPORTING:

POSITION DETAILS

_ Position Summary_
This position provides administrative and secretarial support for the department.

In addition to typing, filing, and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, and working on special projects.

Also, answers non-routine correspondence and assembles highly confidential and sensitive information.

Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

_ Principal Activities_

Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department
Performs desktop publishing. Creates and develops visual presentations
Establishes, develops, maintains and updates filing system
Maintains customer confidence and protects operations by keeping information confidential
Organizes and prioritizes large volumes of information and calls
Takes messages or fields/answers all routine and nonroutine questions. Works in cooperation with other system development assistants to cover phones
Acts as a liaison with other departments and outside agencies, including highlevel staff from CIRCOR globally
Handles confidential and nonroutine information and explains policies when necessary
Works independently and within a team on special nonrecurring and ongoing projects
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Handles the complete Admin related tasks. Sending out birthday mailer. Updating Org Chart with the help of all HRBP.

Job Requirements:

Requirements:

CANDIDATE REQUIREMENTS

_ Knowledge Skills & Abilities_

Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
Professional communication skills
Strong organizational skills
Must be able to work in a fastpaced environment

_ Education & Experience_

Graduation
Minimum of 3 years' experience as an Administrative Assistant
Associate degree preferred

_ CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities_

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Job Snapshot:

Employee Type:
Full-Time

Location:
Mumbai, Maharashtra (Onsite)

Job Type:
Executive

Experience:
Not Specified

Date Posted: 08/31/2023