Executive Assistant - Gurugram, Haryana, India - Gerson Lehrman Group

Gerson Lehrman Group

Verified Company

Gurugram, Haryana, India

2 days ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Executive Assistant - Hybrid Role

Job Summary
GLG is seeking an intelligent, resourceful individual with exceptional communication skills as Executive Assistant to senior management of GLG

Specific responsibilities include:

Provide a broad range of administrative support to Global Head of Capability Services & Gurugram Head, including, calendar management, liaise with managements / leaders or their EAs in different regions to schedule internal/external meetings/calls/VCs covering multiple time zones, expenses reimbursements, prepare meeting materials, arrange gifts/hampers for clients/prospects etc.
Ability to interact with internal and external seniorlevel executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
Familiar with different time zones and able to schedule meetings, calls, VCs, accordingly
Organizes executive files (electronic and hardcopy). Ensures materials are readily accessible and file maintenance is current.
Researches and prepares a variety of correspondence, presentations and reports using office support software. Compiles materials from multiple sources into unified presentations. Maintains absolute confidentiality of information
Logistic support to internal activities, such as Global/APAC Townhall, overseas executives visits, offsites, internal trainings etc.
Provides backup support to other executive assistants whenever necessary. Cover reception occasionally
Other ad hoc duties as assigned
Consolidate data and prepare monthly reports
Submit invoices to Account Payable for payment and ensure Account Payable to make payment in a timely manner
Liaise with HR/Legal to renew company insurance, license, business registration annually
Arrange/assist office events, such as summer/Christmas party, new joiner lunches/drinks, farewell lunches/drinks and ensure all expenses are within budget
Liaise with different vendors to negotiate/renew service contracts and ensure all vendors are providing the best services to GLG. Provide feedback to vendors when necessary.
Arrange complex business travels including flights, hotels, visas, ground transportations etc.

Requirements:

Bachelor's Degree from a top tier university
Five to eight years experiences working in MNC as an executive assistant supporting Clevel managements
Experience in calendar management, logistics management, Meeting notes and follow ups
Manage travel and expenses for the
Excellent interpersonal and communication skills, including demonstrated proficiency in oral, writing and presentation abilities in a businessfocused setting
Excellent word processing and IT skills including MS Office (Word, Excel and PowerPoint
Ability to multitask and prioritize activities, while ensuring a high level of accuracy and attention to details
Ability to work under pressure and to meet tight deadlines
High level of trustworthiness
Ability to research, digest, analyze and present materials clearly and concisely
Proactive, team player, professional, responsible

About GLG / Gerson Lehrman Group
GLG is the world's insight network.

Our clients rely on GLG's global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).

GLG's industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards.

Our compliance standards are a major competitive differentiator and key component of the company's culture.

Gerson Lehrman Group, Inc.

("GLG") is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

EEO Policy Statement:

Gerson Lehrman Group, Inc.