Front Office Assistant - Udaipur, India - PI Industries Ltd.
Description
Position Description:
Business Division:
CSM Agchem
Department:
Administration
Location:
Udaipur:
Position Title:
Assistant
Level:
Assistant
Reporting to (Title):Asst. Manager-Admin
Position Purpose:
Front office assistant undertake all receptionist and clerical duties at the desk of our main entrance.
Assistant will be the "face" of the company for all visitors and will be responsible for the first impression we make.
Strategic Responsibilities:
- Actively imbibing the values and philosophy of PI Industries
- Efficient contribution to the overall success of the company by supporting team performance according to objectives and targets being set by the leadership team
Operational Responsibilities:
- Answer phones.
- Route calls to specific people.
- Answer inquiries about company.
- Greet visitors warmly and make sure they are comfortable.
- Call person waiting for visitor and book them a room to meet in.
- Ensure reception area is tidy.
- Coordinate mail flow in and out of office.
- Coordinate office activities.
- Collect and distribute parcels and other mail.
- Perform basic bookkeeping, filing, and clerical duties.
- Prepare outgoing mail by drafting correspondence, securing parcels etc.
- Manage meeting rooms and its bookings
Financial Responsibilities:
People Responsibilities:
- Maintain strict confidentialty of sensitive information and employee personal data
- Guide business users on policy related matters
- Ensure team harmony through collaboration and active participation in all team discussion
Education Qualification:
- Graduate/Master Degree preferably in Business Administration
Work Experience:
- 12 years of experience
Industry to be Hired from:
- Agrochemical, Fine Chemical, Pharmaceutical
Functional Competencies:
- Front Office Management
- MS Office Skills
- Multitasking
Interaction Complexity and Team Work:
Interaction
Frequency
Purpose of Interaction
Internal:
- Line management communication
- Internal team peer communication
- Company employees
People and process related
External:
- Visitors/Guests
- Anonymous calls and queries
- Vendors
Daily
As and when required
People and process related
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