ea - Gurgaon / Gurugram - confidential

    confidential
    confidential Gurgaon / Gurugram

    1 day ago

    Full time
    Description

    Manages the COOs schedule, communications, and travel arrangements

    • Managing documents : Handling memos, reports, invoices, and other documents
    • Bookkeeping : Performing basic bookkeeping and clerical duties
    • Expense reports : Compiling expense reports
    • Supply needs : Managing and recording supply needs
    • Email : Monitoring and managing the COOs email inbox
    • Meetings : Planning and scheduling meetings
    • Calendars : Organizing calendars and setting schedules
    • Travel : Coordinating travel arrangements, including flights and accommodations
    • Screening visitors : Deciding who can meet with the COO
    • Creating processes : Creating procedures to streamline tasks
    • Minimizing distractions : Reducing distractions for the COO
    • Communication : Handle phone calls, emails, and messages
    • Meeting preparation : Prepare meeting minutes when needed
    • Prioritization : Prioritize meetings and appointments
    • Filtering : Filter out unnecessary tasks
    • Representation : Represent the COOs voice in emails, calls, and meetings

    Skills:

    • Attention to detail : Being accurate and paying close attention to detail
    • Time management : Being able to manage multiple tasks efficiently
    • Organizational skills : Being able to manage calendars, schedules, and expense reports
    • Confidentiality : Being able to handle sensitive information with discretion and good judgment
    • Schedule management : Manage the COOs calendar, including scheduling meetings and appointments

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