Admin & Accounts Executive - Kolkata, India - Dencol India

Dencol India

Verified Company

Kolkata, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job title

Role:
Accounts and Admin Executive

Job Title:
Office, Accounts, and Logistics Coordinator/Administrator

Key Responsibilities:

Office Administration:

Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
Greet visitors, answer and direct phone calls, and provide general administrative support.
Organize and schedule meetings, appointments, and events, and maintain office calendars.
Coordinate travel arrangements and accommodations for company personnel as needed.
Assist in drafting and distributing internal communications and memos.

Accounts Support:

Assist in managing accounts payable and accounts receivable processes, including invoicing and payment tracking.
Prepare and process expense reports, ensuring compliance with company policies.
Assist in reconciling financial statements and accounts to ensure accuracy.
Collaborate with the finance team to support month-end and year-end financial closing processes.
Maintain organized and up-to-date financial records and documentation.

Logistics Coordination:

Coordinate the procurement of office supplies, equipment, and materials to support various departments.
Assist in managing inventory levels and tracking stock to ensure timely replenishment.
Liaise with vendors and suppliers to obtain competitive quotes and negotiate terms.
Coordinate shipping and receiving of packages and shipments, ensuring timely and accurate deliveries.
Monitor and optimize logistics processes to minimize costs and enhance efficiency.

Data Management and Reporting:

Maintain accurate records, databases, and files related to office, accounts, and logistics activities.
Generate regular reports and summaries to provide insights into various operational aspects.
Assist in analyzing data to identify trends, areas for improvement, and potential cost-saving opportunities.

Cross-Functional Collaboration:

Collaborate with internal teams, including finance, operations, and procurement, to ensure seamless communication and alignment of goals.
Assist in special projects and initiatives, contributing to process improvements and operational excellence.

Qualifications and Skills:

High school diploma or equivalent; associate's or bachelor's degree in business administration, accounting, or a related field is a plus.
Proven experience in office administration, accounts support, and logistics coordination.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
Excellent communication skills, both written and verbal.
Detail-oriented with a high level of accuracy in work.
Problem-solving and critical-thinking abilities.
Ability to work independently and as part of a team.
Knowledge of basic accounting principles and procedures.
Previous experience in a similar role is preferred.

Company Benefits:

We offer competitive compensation, retirement benefits, paid time off, professional development opportunities, and a collaborative and inclusive work environment.

Note:
This job description is intended to convey information essential to understanding the scope of the position. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Job Types:
Full-time, Permanent

Salary:
₹10, ₹15,000.00 per month

Schedule: