Front Office Executive - Hyderabad, India - Hivespace
Description
Job Description
:
Front Office Executive (Female) for Business Center
Key Responsibilities:
Reception and Client Services:
- Warmly greet clients, guests, and visitors as they arrive at the business center.
- Handle incoming calls, transfer calls to the appropriate departments, and take messages when necessary.
- Assist clients with inquiries, provide information about the business center's services, and address their needs promptly and courteously.
Administrative Support:
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Maintain visitor logs and record relevant details for security and reporting purposes.
- Handle incoming and outgoing mail, courier services, and package deliveries.
Client Relations:
- Build and maintain strong professional relationships with clients, understanding their requirements, and exceeding their expectations.
- Act as a point of contact for clients, addressing any concerns, issues, or servicerelated inquiries.
Appointment Scheduling:
- Coordinate and manage meeting room bookings, ensuring availability and proper setup for meetings and events.
- Schedule appointments and manage calendars for executives and team members.
Communication and Correspondence:
- Assist in preparing and distributing internal and external communications as required.
Team Support:
- Collaborate with other team members to ensure smooth operations and effective teamwork.
- Assist in administrative tasks and provide support to other departments when necessary.
Facility Management:
- Coordinate with housekeeping and maintenance staff to ensure the business center's facilities are wellmaintained and operational.
- Monitor and replenish office supplies and stationery as needed.
Compliance and Security:
- Adhere to security protocols and ensure a safe and secure environment for clients, visitors, and employees.
- Maintain confidentiality of sensitive information.
Required Qualifications and Skills:
- Minimum of 2 years of relevant experience as a front office executive or receptionist.
- Excellent verbal and written communication skills.
- Pleasant and friendly demeanor with strong customer service orientation.
- Proficient in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to work independently as well as part of a team.
- Knowledge of basic office procedures and equipment.
- High level of attention to detail and accuracy.
Pay:
₹15, ₹18,000.00 per month
Schedule:
- Day shift
Ability to commute/relocate:
- Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (preferred)
Experience:
Microsoft Office: 2 years (required)
- total work: 2 years (required)
- Front desk: 2 years (required)
Language:
- English (required)
- Hindi (required)
- Telugu (required)
Speak with the employer
Application Deadline: 26/08/2023
Expected Start Date: 28/08/2023
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