Executive Administration - Powai, Mumbai, Maharashtra, India - TIH-IoT, IIT Bombay

TIH-IoT, IIT Bombay
TIH-IoT, IIT Bombay
Verified Company
Powai, Mumbai, Maharashtra, India

3 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Front Desk Management:
Serve as the primary point of contact for visitors and staff, ensuring a professional and welcoming environment.
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Meeting Coordination: Manage meeting room schedules, resolve conflicts, and arrange F&B services for high-profile meetings. Coordinate logistics for external meetings, including lunches and dinners.
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Facility and Pantry Management:Oversee pantry services, housekeeping, and inventory management of consumables.
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Travel Coordination: Handle travel arrangements, including hotel and car bookings and ground transportation.
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Event Management: Collaborate with the HR team to organize employee welfare events.
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Reporting and MIS: Prepare various reports, MIS, and presentations for the Administration Department.
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Facility Maintenance: Ensure the office and lab facilities are well-maintained, coordinating with IITB's maintenance department as needed.
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Visitor Management: Maintain effective relationships with external clients, visitors, and employees.

  • Offer refreshments to all waiting visitors.
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Telecommunication Management: Manage internal and external communications efficiently.


Minimum Qualifications and Experience:


  • Bachelor's degree with 34 years of experience in administration, front office, reception, or facility management within a reputable organization.

Required Expertise:


  • Proficient in front desk management.
  • Strong operational knowledge of MS Office and Zoom.
  • Excellent English communication skills.

Schedule:

  • Day shift

Education:


  • Bachelor's (required)

Work Location:
In person
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