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Executive Assistant - Mumbai, India - Advance Paints

Advance Paints

Verified Company

Mumbai, India

1 month ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President

To Complete a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports;
Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travelrelated meetings.
Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the President's time and office.
Communicates directly, and on behalf of the President, with Internal & External Stakeholders and others, on matters related to President's programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the President office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the President to keep him/them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
You will have access to confidential information, requiring absolute discretion at all times.