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Personal Assistant - Calicut, Kerala, India - AL RAZ International Business Links

AL RAZ International Business Links

Verified Company

Calicut, Kerala, India

1 month ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Personal Assistant (PA) plays a crucial role in supporting individuals, typically executives or high-profile individuals, by managing their day-to-day tasks and ensuring their professional and personal lives run smoothly.

Here's a comprehensive job description for a Personal Assistant:

Responsibilities:

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Calendar Management: Maintain and organize the executive's calendar, scheduling meetings, appointments, and events efficiently. Anticipate conflicts and prioritize tasks accordingly.
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Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, transportation, and visas. Provide detailed travel plans and necessary documentation.
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Administrative Support: Handle administrative tasks such as drafting letters, reports, presentations, and other documents. Manage filing systems, databases, and office supplies inventory.
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Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings. Arrange meeting venues, equipment, catering, and any other logistics as required.
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Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information, such as personal matters, financial data, and business strategies.
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Task Prioritization: Assess priorities and deadlines, ensuring that important tasks are completed in a timely manner. Proactively identify opportunities to streamline processes and improve efficiency.
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Research: Conduct research on various topics, gather relevant information, and present findings in a clear and concise manner. Assist in decision-making processes by providing insightful analysis.
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Project Coordination: Assist in managing projects and initiatives, tracking progress, and liaising with stakeholders to ensure objectives are met within established timelines.
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Personal Assistance: Provide personal support as needed, including managing household affairs, organizing personal appointments, coordinating family events, and handling other personal tasks.

Requirements:

Proven experience as a Personal Assistant or similar role, preferably in a corporate or executive environment.
Excellent organizational and timemanagement skills, with the ability to multitask and prioritize effectively.
Strong communication skills, both written and verbal, with a professional and friendly demeanor.
Discretion and confidentiality in handling sensitive information.
Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Flexibility and adaptability to changing priorities and environments.
Attention to detail and a high level of accuracy in all tasks.
Resourcefulness and problemsolving skills to overcome challenges independently

Qualification

MBA
Language