Procurement and Admin Executive - New Delhi, India - Foundation for Reproductive Health Services India

Foundation for Reproductive Health Services India

Verified Company

New Delhi, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

JOB FRAMEWORK

Position :
Procurement and Admin Executive

Reports To :
Assistant Manager - Admin and Procurement (Delhi)

Number of Position : 01

Location :
FRHS India, HQ, Delhi

Background
Foundation for Reproductive Health Services India (FRHS India) is a registered not-for-profit organization operating since 2009.

FRHS India is an affiliate of MSI Reproductive Choices (MSI), a global organization providing personalized contraception and safe abortion services to women and girls.

MSI's local teams of professionals are passionate about the work they do in communities across 37 countries.

The high-quality services we provide, give a woman the power to choose if and when she has children so that she's free to pursue her plans and dreams for herself and her family.

Our mission is "Children by Choice, not Chance".

FRHS India is the No. 1 non-governmental provider of Clinical Family Planning services.

We provide quality family planning and safe and legal abortion services to women in need, through multiple channels that comprise of our own clinics, clinical outreach teams and public sector support to Government facilities.

We are currently working in the states of Rajasthan, Bihar, Jharkhand and Uttar Pradesh in Public Private Partnership with state governments.

In 2021, our teams directly provided family planning choices and quality services to over 171,747 clients that delivered a Couple Year Protection (CYP) of over 2.13 million.

A large number of women in India are unable to exercise their sexual and reproductive rights due a number of barriers - social, cultural, policy, and access to information and services.

Thus, we work in partnership with stakeholders to improve the policy environment towards enabling women to exercise their reproductive rights and choices.

FRHS India also implements advocacy projects to advance sexual and reproductive rights in the country.

At present, FRHS India hosts the secretariat of Pratigya Campaign for Gender Equality and Safe Abortion, a network of 120+ individuals and organisations, working towards protecting and advancing women's rights and their access to safe abortion care in India, working with governments, organisations and media at the national and state levels.

It is a role requirement that the job holder must fully comply with, promote and live
FRHS India's CORE VALUES.

Mission driven Client centered Accountable Courageous Resilient Inclusive

JOB SUMMARY

The Procurement and Admin Executive will assist the Procurement Officer/manager based at FRHS India HQ, with every aspect of operations in the Procurement and General Administration.

S/he holds specific responsibility to provide support in all Procurement, administrative tasks, Compliances and MIS.

KEY RESPONSIBILITIES

Procurement and Supply chain management

Assist in preparing procurement plans, vendor analysis, purchase order follow up, supply systems, quality checks, and settlements
Actively working on the Purchase Request Forms received from state offices and other departments.
Inviting Quotations, making comparisons, doing negotiation for the new item purchase.
Coordinate for tender process of high value items, Floating Enquiries, follow up for quotation submission.
Identify the cause of any unreasonable delay in the achievement of milestones; and propose corrective action.
Identify new vendors and optimize costs continuously
Continuously monitor stock levels, stocking practices with a view to optimize costs and adherence to Marie Stopes protocols
Conduct regular stock and procurement audits and surprise inspections
Train and review capabilities of stock officers and nurses
Ensure proper supply of stationary, consumables, items, equipment's & other materials to project team members in collaboration with procurement officers.
Manage the stocks of all consumables (medical, stationary, confectionary etc.) at state /field level offices in coordination.

Office Administration

Organize office filling system, maintenance of inwardoutwards registers, receipt and dispatches of correspondence, maintenance of office library etc.
Ensure proper maintenance of office property which includes building, office furniture and equipment's, computers etc. through regular monitoring and upkeep.
Maintain records of all movable & immovable assets at HQ office and ensure assets register and asset numbering is up to date
Computerize the office management functions and it's monitoring.
Maintain proper filling system of reports and other papers registers and records of the program regularly.
Ensure telephone and address book is updated regularly
Supervise and monitor the House keeping staff.

General Administration

Supporting in implementation of Administrative Policy Guidelines.
Supporting to Procurement Officer/manager for all the rent renewal and new office premises lease deed.
Assist in preparing in monthly fleet management r