Executive Assistant - India - Dreamwave AI

Dreamwave AI India

1 day ago

Technology / Internet

Description

Company Description

Dreamwave AI is an AI research lab focused on augmenting human creativity with next-gen creative tools powered by AI.

Role Description

This is a full-time remote role for an Executive Assistant. The Executive Assistant will be responsible for providing executive support and performing administrative tasks. The day-to-day tasks may include managing calendars, scheduling meetings, preparing expense reports, coordinating travel arrangements, and handling communication on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and adept at managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Act as the primary point of contact for internal and external stakeholders, including executives, partners, and clients.
Manage complex calendars, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.
Arrange travel arrangements, accommodations, and itineraries for executives and visiting guests.
Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and attention to detail.
Assist in organizing company events, conferences, and team-building activities.
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
Conduct research, compile data, and assist in the preparation of reports and presentations as needed.
Anticipate the needs of executives and proactively address administrative requirements to streamline workflow and enhance productivity.
Collaborate with cross-functional teams to support special projects and initiatives as assigned.

Qualifications:

Bachelor's degree or equivalent experience in business administration, or related field.
Proven experience as an executive assistant or similar role, preferably in a fast-paced technology or research environment.
Exceptional organizational skills and the ability to prioritize tasks efficiently.
Strong written and verbal communication skills, with a keen eye for detail.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other productivity tools.
Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
Flexibility to adapt to changing priorities and willingness to take on new challenges.
Experience in project management or event coordination is a plus.
Passion for technology, creativity, and the potential of AI to transform industries is highly desirable.

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