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Navi Mumbai

    Executive Assistant To Director - Navi Mumbai, Mumbai, India - Caliber Hunt

    Caliber Hunt
    Caliber Hunt Navi Mumbai, Mumbai, India

    2 weeks ago

    Default job background
    Full time
    Description
    Experience:
    Years

    Age:
    years
    Office Timing: 10 am to 8 pm (Female) 11am to 9 pm /12 pm to 10pm (Male)
    Daylight savings time (2nd and 4th Sat off)
    No Indian Holidays

    • Belgium Holiday
    Job Location:
    Mahape (Navi Mumbai)

    Functional Area: Reporting to the Director you will be required to:
    a. Support the day-to-day work of the Director
    b. senior management in team meetings
    c.

    Developing and maintaining rapport with key decision makers and External contacts:
    Clients, Partners
    and Associates etc.
    d. Monitor daily activities of other Executive Assistants.

    Objectives of this Role 1. Calendar management

    • Drafting emails / letters for Chairmans Office
    • External and Internal communication from the Chairmans office
    • Research documents/ materials relevant for the Chairman
    • Conceptualization and designing for internal newsletters.
    • Book Medical appointments
    • Reimbursements / Exp management
    • Coordination of Conferences and Events
    • Pre-meeting communication emails
    • Travel Management (Coordinating with In-house Travel team)
    • Arranging gifts / chocolates for clients
    • Coordination with Vendors
    • Coordination with offices in Dubai, Jodhpur, UK, USA, Belgium
    • Flexible with extended working hours as per different time zones
    Your Responsibilities: What we are looking for:


    • Any Graduate with 8-15 years of Executive Assistant Experience in a similar role at a comparable level in a company. PG will be added advantage.
    • Excellent written and verbal communication skills along with hands on experience of MS Office (Word, Excel, and Power point).
    • Good Listener and Excellent Clarity in Communication
    • Planning, organizing and management skills.
    • Open to Travel at short notice within and outside India
    • Self-Motivated and open to accept challenges, Positive & Problem-Solving Attitude towards all situations is essential.
    • Having Passport to travel overseas is desirable.
    • Knowledge of some foreign language would be an added advantage.
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