Executive Assistant - Mumbai, India - Proctech Solutions

Proctech Solutions
Proctech Solutions
Verified Company
Mumbai, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Job Description:
Executive Assistant


Position Overview:

Responsibilities:


Calendar Management:
Coordinate and manage the executive's schedule, ensuring all appointments, meetings, and events are efficiently organized. Handle schedule conflicts and communicate changes promptly.

Travel Arrangements:
Plan and organize travel itineraries, including flights, accommodations, ground transportation, and other logistics. Ensure all arrangements are executed flawlessly.

Meeting Coordination:
Prepare agendas, take meeting minutes, and distribute relevant documents. Organize and coordinate meetings, both internal and external, ensuring seamless execution.

Data Management:
Maintain confidential files and records for the executive, ensuring all documents are appropriately stored, categorized, and easily accessible.

Project Support:
Assist the executive in various projects, research tasks, and presentations. Compile data and provide valuable insights to aid in decision-making processes.

Relationship Management:
Build and maintain strong working relationships with stakeholders, clients, and other team members. Act as a liaison between the executive and various departments within the organization.

Event Planning:
Assist in planning and organizing company events, conferences, and executive retreats, ensuring all logistics are well-coordinated.

Budget Management:
Monitor and reconcile expenses related to travel, entertainment, and other business-related activities. Work with finance to ensure compliance with budget guidelines.

Problem Solving:
Proactively identify challenges and propose solutions to enhance the executive's workflow and overall efficiency.


Requirements:


  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Exceptional organizational skills and attention to detail.
  • Excellent written and verbal communication abilities.
  • Strong proficiency in time management and the ability to prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to adapt to dynamic and fast-paced environments.
  • Outstanding interpersonal skills and the ability to work well with individuals at all levels.
  • Bachelor's degree in Business Administration or a related field is preferred but not mandatory.
  • Prior experience in a corporate setting or supporting C-suite executives is advantageous.

Salary:
₹25, ₹30,000.00 per month


Schedule:

  • Day shift

Ability to commute/relocate:

  • Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Education:


  • Bachelor's (preferred)

Experience:

- total work: 1 year (preferred)


Language:


  • English (preferred)
Expected Start Date: 01/09/2023
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