Jobs
>
Gurgaon

    Building Operations, Facilities Services - Gurugram, India - JLL

    JLL
    JLL Gurugram, India

    2 weeks ago

    JLL background
    Full time
    Description

    JOB DESCRIPTION

    TITLE

    Facility Executive

    BUSINESS UNIT

    Management Solutions

    REPORTING TO

    Facility Manager ( FM )

    DIRECT REPORTS

    None

    POSITION GOALS

  • To provide operational and administrative support to the Facility Management team assigned.
  • Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise.
  • Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager.
  • To provide timely reports to the Facility Management.

    • DUTIES & RESPONSIBILITIES

  • Provide support to the AFM to ensure critical operational items are attended to within agreed time frames
  • To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
  • To assist with the site audits & floor walks to be undertaken on entire Client site
  • Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified
  • Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc
  • Full responsibility of the site during the entire shift
  • Filing of site related documents including but not limited to challans, GRN's etc
  • Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead
  • Ensure all processes are followed as per the Standard Operating Procedures of BACI viz. Stationery, midnight snacks etc, material movement etc.
  • Timely submission of reports as requested by Asst Manager & Facility Manager
  • Ensure employee health & safety & related services
  • Ensure that appropriate vendor escalation process is followed
  • Ensure that all cleaning & maintenance schedules are adhered to
  • Ensure completing any specific responsibilities as specified by the managers
  • Tracking of Facility Operating Expenses
  • Processing of all invoices for payment – first take approval of Client / FM and then submit to MIS and billing department.
  • Liaison with the client Finance team
  • Client billing / invoicing and follow up payments by clients
  • Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
  • Maintenance of Billing Tracker
  • Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
  • Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated.
  • To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
  • Proper check on vending machines and photocopier machine reading.
  • Checking H.K attendance on daily basis.
  • To check food quantity, and Food testing before lunch/Dinner starts
  • Coordinating for Medical Emergencies as and when required
  • Take regular briefings of Help Desk/ Mail room Executive.
  • Provide management advice to Helpdesk for escalated issues.
  • Insure immediate response to priority Calls.
  • Coordinate with facilities helpdesk regarding the arrangements of the day.
  • Oversee the Front office Function during the shift
  • Ensure Visitors are promptly attended by FOE
  • Ensure that FOE has placed news paper and magazine in the reception area.
  • Oversee the Mailroom process during the shift.
  • Provide management advice to Mailroom for escalated issues
  • Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom,
  • To check the attendance of our vendor's employee.
  • Managing monthly Cafeteria meeting and sending minutes of meeting to all Spocs and accordingly taking corrective action for cafeteria.
  • Manage the Inventory Control of all facility related items.
  • Maintain Proper Log Book and mention the follow up jobs if pending for the next shift.
  • Log book to be shown and signed by F.M every morning.

    • KEY PERFORMANCE

    MEASURES

  • Reports on time
  • Accurate billing and invoicing
  • Zero stock out situations
  • Client Satisfaction
  • Front office and Helpdesk supervision

    • REPORTS

  • Daily F&S Report
  • Daily facility round snag list
  • Monthly MMR Data
  • Monthly Dash Board Data

    • Location:

    On-site –Gurugram, HR

    If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  • JLL

    Facilities Services-o2

    3 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Name/Position TitleFE - Technical · Department · IFM (M&E) · Location · BACIReporting ToCity Engineer · Number of Subordinates · Site Tech Executive & AM technical · Position's GoalTo oversee complete engineering and ma ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · **What this job involves**: · Prioritising the facilities' needs · Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all a ...

  • JLL

    Building Operations, Facilities Services

    3 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · **What this job involves**: · Prioritising the facilities' needs · Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all a ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · TITLE · Facility Executive · BUSINESS UNITManagement Solutions · REPORTING TO · Facility Manager ( FM ) · DIRECT REPORTS · None · POSITION GOALS · To provide operational and administrative support to the Facility Manage ...

  • JLL

    Building Operations, Facilities Services

    1 week ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Provide support to the AFM to ensure critical operational items are attended to within agreed time frames · To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Name/Position TitleFE - Technical · Department · IFM (M&E) · Location · BACIReporting ToAM Technical · Number of Subordinates · Site Tech Executive · Position's GoalTo oversee complete engineering and maintenance requir ...

  • JLL

    Building Operations, Facilities Services

    1 week ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Set up Standard Operating Procedures for the management of the Client critical environment and ensure compliance at site. · To achieve excellence in preventive maintenance programs at site with highest standards and ens ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Duties & responsibilities · - Monitor day to day technical operations activity for the site. · - Support to ensure adequate supply of materials including Electrical, · plumbing, Carpentry · - Coordinate with the landlor ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Guest Relations Executive Account Management · - **Work Dynamics (Country, Region) What this job involves**: · Personalized benefits that support personal well-being and growth: · JLL recognizes the impact that the work ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Personalized benefits that support personal well-being and growth: · JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prior ...

  • JLL

    Building Operations, Facilities Services

    4 days ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · Prime responsibility to ensure the Technical service providing at your respective facility in lined with the agreed contract · Responsible to Lead technical services at your respective facilities from technical service ...

  • JLL

    Building Operations, Facilities Services

    4 days ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · **What this job involves**: · Prioritising the facilities' needs · Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all a ...

  • JLL

    Building Operations, Facilities Services

    4 days ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · SPOC during shift for all event management at site which includes managing and supporting various events, roadshows, EDR set ups & SMT catering requirements and facilities walk around to be carried out more than 15 hour ...

  • JLL

    F&b Executive, Facilities Services

    1 week ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · **Menu Planning and Development**: · Designing menus in line with the facility's target audience, budget, and dietary requirements. · Developing creative and innovative dishes to enhance the dining experience. · Conduct ...

  • JLL

    Front Office Executive, Facilities Services

    2 weeks ago

    JLL Gurugram, Haryana, India

    JLL supports the Whole You, personally and professionally. · **Reception Duties**: · Greeting visitors and clients in a courteous and professional manner. · Answering and directing incoming calls to the appropriate personnel or department. · Managing the reception area, ensuring ...

  • JLL

    Facilities Services-o2

    2 days ago

    JLL Delhi, Delhi, India

    JLL supports the Whole You, personally and professionally. · The Technical Executive will oversee the daily operation of the compound electrical power and lighting systems. Under general supervision, install, operate, maintain, alter, troubleshoot and repair electrical power and ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Delhi, Delhi, India

    JLL supports the Whole You, personally and professionally. · Facility Executive · REPORTING TO · Facility Manager (FM) · - Noida · DIRECT REPORTS · None · POSITION GOALS · To provide accounting support to the Facility Management team assigned. · To provide administrative support ...

  • JLL

    Facility Coordinator Soft Service

    2 weeks ago

    JLL Noida, India

    JLL supports the Whole You, personally and professionally. · "Facilities Coordinator" · What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know because at JLL, we make your ambitions our business. · And if you have ambitions in Facilitie ...

  • SnapFind

    Facility Executive Soft Service

    2 weeks ago

    SnapFind Noida, Uttar Pradesh, India

    *Key Responsibilities**: · - Manage and oversee all aspects of soft services, including housekeeping, cafeteria management, and facility management. · - Ensure that all equipment is functioning properly and address any issues promptly. · - Collaborate with other departments to op ...

  • JLL

    Building Operations, Facilities Services

    2 weeks ago

    JLL Noida, India

    JLL supports the Whole You, personally and professionally. · Prioritising the facilities' needs · Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, secur ...