Operations Support - Mumbai, India - Integrity National Corporation

Description

Job Timing - 6:30 PM to 3:00 AM Indian Time
This role requires a highly organized and detail-oriented individual who will be responsible for various administrative tasks and processes. Your primary responsibilities will include updating labor scheduling, coordinating subcontractor tasks, creating periodic schedules, and providing administrative support. You will collaborate closely with project managers.


Responsibilities:

• Schedule employee shift timings in Blueforce on a weekly basis to track lunch and labor hours.
• Develop and maintain accurate and uptodate periodic schedules for financial operations and deadlines.
• Review the timesheet report in Blueforce on a weekly basis and inform the project manager of any exceptions.
• Prepare monthly WOCF (Work Order Completion Form) based on a periodic ledger for services performed onsite.
• Create and update employee work schedules in the Blueforce system based on the master schedule.
• Assist project managers in managing inputs and outputs of the master schedule and ensure the accuracy and timeliness of updates.
• Provide administrative support for Vendor Business Review (VBR) and Quarterly Business Review (QBR) meetings by taking meeting notes, completing trackers, and assisting with scheduling.
• Develop an LRC file template on a yearly basis for each site and share it with the respective project manager.
• Undertake any other tasks assigned by project managers (e.g., supplier reconciliation, quotation preparation, etc.).

Requirements:

• Bachelor's degree in finance, Accounting, or a related field (preferred).
• Proven experience in administrative tasks.
• Proficiency in using Google Sheets, Microsoft Word, and intermediatelevel Excel.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and coordination skills.
• Ability to work independently and collaborate effectively with crossfunctional teams.