Front Office Executive - Navi Mumbai, India - Pioneer Management Consultant

Pioneer Management Consultant
Pioneer Management Consultant
Verified Company
Navi Mumbai, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Employment Type:
Permanent


Key Skills:
front office, Travel Management, administration ,HR Support


Location:
Navi Mumbai


Functions:
Facility Management


Detail Job Profile:


About Client:
Waste Water Treatment Company

Position:
Front Office Executive


Location:
Navi Mumbai


Reporting to:
Senior Manager-HR


Criteria:
Any Graduate with 2+ Years of experience in the front office, Travel Management, administration


Job Objective:

To manage the front desk operations, handle inquiries, and provide administrative support to various departments.


Job Responsibility:


Reception and Welcome:


  • Greet and welcome visitors in a professional and friendly manner.
  • Manage incoming calls and direct them to the appropriate person or department.
  • Maintain a neat and organized reception area.

Visitor Coordination:


  • Register visitors entries.
  • Ensure that visitors are appropriately informed and directed.
  • Manage the issuance of visitor badges.

Communication:


  • Provide information to callers and visitors, and address inquiries promptly.

Administrative Support:


  • Scheduling of directors official meetings.
  • Assist in various administrative tasks, such as data entry, filing, and document preparation.
  • Coordinate with other departments to ensure smooth office operations.
  • Coordination Support to HR Department, Accounts & IT Department.

Appointment Scheduling:


  • Schedule appointments and maintain calendars for meeting rooms.
  • Coordinate meeting logistics, including catering and equipment setup.

Mail and Courier Handling:


  • Receive and distribute mail and packages.
  • Arrange for courier services as needed.

Maintain Records:


  • Keep records of visitors and calls for reference.
  • Maintain an updated contact list of employees and external contacts.

Travel Arrangement:


  • Employee's ticket booking air ticket, hotel bookings and visa documentation for overseas visit of director and employee.
  • Tracking of Employee Birthday list and sending greeting cards and arranging gifts if any.

Vendor Management:


  • Coordinate with vendors for office supplies and other services.
  • Keep track of inventory and order supplies as needed.
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