Executive Assistant to CEO - Ahmedabad, India - Waays Live Solutions Pvt. Ltd.
Description
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Represents the executive by attending meetings in the executive's absence and speaking for the executive.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
Executive Assistant Skills and Qualifications:
- Written and verbal communication skills (Great)
- Reporting skills
- Supply management
- Scheduling
- Excellent Excel Skills (compulsory)
- Organization skills
- Time management skills
- Presentation skills
- Office equipment maintenance
- Travel logistics
Education and Experience Requirements:
- Bachelor's degree
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel
- Analysing data with Excel
Job Types:
Full-time, Regular / Permanent
Pay:
₹60, ₹70,000.00 per month
Schedule:
- Day shift
- Morning shift
- Rotational shift
Ability to commute/relocate:
- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)
Experience:
- total work: 3 years (preferred)
Speak with the employer
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