- Develop and implement workplace solutions to optimize business & employee efficiency, collaboration & productivity.
- Plan, organize, direct the and control the work activities of the team members in order to provide prompt and efficient services to internal customers.
- Ensure a healthy and hygienic operation of cafeteria through identified vendors.
- Manage procurement, upkeep, maintenance, and efficient running of a fleet of vehicles.
- Evaluate support services, identify needs, anticipate problems, and develop corrective action plans.
- Analyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery, and parking management.
- Formulate emergency evacuation procedures & handle crisis management as well as business continuity plans.
- Conduct facility audits as per the checklists and ensure that work is completed as per requirement.
- Act as an active member of the team responsible for arrangements for annual events, conferences, seminars, and other events of the company organized from time to time.
- Update MIS of the Administration team and day-to-day maintenance of data
- Maintain Standards and Inventories of fixed and capital assets.
- Oversee the inventory of housekeeping inventory (spares, stores, consumables and ensure that required stock is always maintained at the facility.
- Keep a record on Invoice procedure and payment process.
- Track AMC (Annual Maintenance Contracts) records and coordinate with the concerned vendors to complete the task.
- Ensure all contractual agreements (AMCs) with the vendors are available and renewed periodically.
- Prepare rosters, clubbing of vehicles, preparing vehicle compliance report etc.
- Partner with the Procurement Team in Vendor Management (arranging monthly / quarterly meeting / reviews with vendor for feedback and the services provided)
- Liaise with building facilities staff / office landlords, Municipal Authorities, Local Police and other local Govt. Agencies as per requirement.
- 8-10 years of experience in Admin & Facility Management, preferably in administration function in a mid to large size ITES or Professional Services organization
- Experience in managing facilities for sites which includes space management, cafeteria operation, transport, procurement, technical & soft services, and real estate operation.
- Excellent verbal and written communication skills
- Excellent stakeholder management skills
- Excellent interpersonal, negotiation and conflict resolution skills
- Strong organizational skills
- Excellent time management skills with a proven ability to work in a high-pressure environment.
- A balance between strategic and operational focus
- Ability to act with integrity & professionalism.
- Should have sound knowledge of MS Office and proven ability to manage daily activities using various IT tools & systems.
- Basic knowledge of electrical systems, fire systems, water supply & drainage systems and office security/surveillance systems is desirable.
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Manager - Administration & Facilities - india, India - Ascendion
Description
Designation: Admin & Facilities Manager
Experience range: 8-10 years.
Shift timing: 6:00 PM to 3 AM (US shift)
Location: Vadodara, Gujarat
Website:
Responsibilities:
Skills Required: