Administrative Assistant - Bengaluru, Karnataka, India - opentext

opentext

Verified Company

Bengaluru, Karnataka, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

OPENTEXT - THE INFORMATION COMPANY

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital.

Be part of a winning team that leads the way in Enterprise Information Management.

The Opportunity:

Reporting to the Vice President HR, the Administrative Assistant will be responsible for providing administrative support to the VP HR India and Regional HR Leadership Team to ensure that operations are maintained in a proficient manner.

The role must demonstrate the ability to adapt and anticipate the needs of the regional Leadership and changing priorities with a high level of professionalism, confidentiality, maturity, and positive attitude.

You are great at:

Independently manage and coordinate calendars, appointments, reservations, expenses, and travel arrangements.
Proactively create and maintain effective communications to accomplish the work of the HR Leadership team which includes the handling of a variety of projects and tasks simultaneously.
Independently organize and produce virtual meetings and conferences, typically in MS-Teams
Create and/or modify reports, letters and presentations using the Microsoft Office Suite including Microsoft Teams
Ensures timely and accurate submissions of expenses and invoices, support management of the HR and Corporate Development office's daily tasks
Work across multidisciplinary teams to achieve set tasks and functional goals.
Attend team meetings and capture meeting notes, when appropriate
Administrative other duties as required.

What It takes:

Bachelor's degree with relevant years of experience
Minimum of 5 years' experience and support of senior leadership.
Excellent interpersonal and communication skills (both verbal and written)
Excellent time management and organizational skills with the ability to prioritize, multitask and adhere to deadlines.
Strong Proficiency with Microsoft Office, including Excel, PowerPoint; Word and Teams.
Working knowledge of Concur (SAP)
High level of attention to detail, excellent followup skills and a commitment to maintaining confidentiality
Ability to work effectively under pressure within a fastpasted team environment.
Mature approach, with an ability to exercise sound judgement in responding to inquiries and solving problems; Individual must be highly proactive and flexible and should be able to maintain utmost confidentiality.
Works well both independently and as a team member