Executive Assistant and Office Admin - Bengaluru, Karnataka, India - AKOI

AKOI
AKOI
Verified Company
Bengaluru, Karnataka, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Key Responsibilities:

Calendar Management:
Maintain and organize executive calendars, schedule appointments, and coordinate meetings and conference calls.

Travel Arrangements:
Coordinate travel logistics for executives, including flight bookings, hotel accommodations, and itinerary planning.

Meeting Preparation:
Prepare meeting agendas, documents, and presentations. Attend meetings to record minutes and follow up on action items.

Information Management:
Organize and maintain confidential company information, files, and documents.

Task Prioritization:
Assist in prioritizing tasks and managing deadlines for multiple projects and assignments.

Office Management:
Oversee day-to-day office operations, including facilities management, vendor coordination, and office supplies inventory management.

Project Support:
Provide administrative support for various projects, including research, data analysis, and documentation.

Relationship Building:
Cultivate and maintain positive relationships with internal and external stakeholders.

Problem Solving:
Handle ad hoc requests and troubleshoot issues as they arise, demonstrating resourcefulness and problem-solving skills.

Event Coordination:
Assist in planning and coordinating office events, meetings, and celebrations.

Leadership in Absence of Founders:
Assume leadership responsibilities in the absence of founders, providing guidance and support to team members.

Confidentiality:
Maintain strict confidentiality of sensitive information and adhere to privacy policies and procedures.

Onboarding Support:
Assist in onboarding new employees, including coordinating orientation sessions and preparing necessary documentation.

Document Management:
Organize and manage digital and physical documents, ensuring accessibility and accuracy.

Front Desk Support:
Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to appropriate personnel.

IT Coordination:
Serve as a liaison between the IT department and staff, coordinating IT support and resolving technical issues.

Office Communication:
Facilitate internal communication channels and disseminate relevant information to team members.

Health and Safety Compliance:
Ensure compliance with health and safety regulations and implement protocols to maintain a safe working environment.

Visitor Management:
Welcome and assist visitors, ensuring a positive experience during their visit to the office.


Qualifications:
Bachelor's degree or equivalent experience.

Proven experience in executive support and office administration.

Excellent communication, interpersonal, and organizational skills.

Proficiency in Microsoft Office Suite and other office software.


Job Types:
Full-time, Fresher


Pay:
₹15, ₹28,116.02 per month


Schedule:

  • Day shift
  • Fixed shift
  • Monday to Friday

Experience:

Microsoft Office: 1 year (preferred)
- total work: 1 year (required)


Work Location:
In person
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