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Panoli

    Front Office - Panoli, India - PI Industries

    PI Industries
    PI Industries Panoli, India

    Found in: Talent IN C2 - 5 days ago

    Default job background
    Description

    Position Purpose

    The position is responsible for managing the Front Office Operations including – handling the incoming and outgoing calls, visitor management, Post Management, Meeting Rooms Management, and Security Management and supporting the team in extending the support to the employees.

    Strategic Responsibilities

    .

    Operational Responsibilities

  • Handling all incoming and outgoing calls
  • Visitor / Guest Handling - Visitors should be attended with good hospitality. Complete record should be maintained for visitors.
  • Booking and Management of Meeting Rooms / VC Rooms.
  • Security Management - Training to the security staff to attend the calls after office working hours. Proper checking, entry, handling and record management of material movement - inside/outside office premises.
  • Employee Engagement activities, Coordination with Building Management Team and other adhoc works viz. First Aid Box Management, support in Admin. etc.
  • Management & issuance of Corporate and Office Stationery along with other office consumables.
  • Post Management – Handing in-bound and out-bound couriers
  • Coordinate with Administration vendors.
  • Prepare trackers & reports on key Admin processes as directed by Reporting Manager.

    • Financial Responsibilities

    .

    People Responsibilities

    .

    Education Qualification

    Graduate degree (part time / full time)

    Work Experience

    Minimum 4 years

    Industry to be Hired from

    Any Industry but exposure should be good

    Functional Competencies

  • Should be able to maintain a balance between People Management and Process Management
  • Communication and Executive Presence
  • Visitor Management
  • Post Management
  • Knowledge of Admin. activities for becoming a good back-up
  • Working Knowledge of office equipment - Phones, copies, scanners, filing systems.
  • Good proficiency in MS-Office

    • Interaction Complexity and Team Work

    Interaction

    Frequency

    Purpose of Interaction

    Internal:Senior Management and All Employees

    As and when required

    Daily administrative duties, understanding requirements, resolving issues

    External: Vendors / Contractors / Auditors / Consultants etc.

    As and when required

    Coordinating for various requirement and service delivery.

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