Personal Assistant - Pune, Maharashtra, India - sapwood venture

sapwood venture

Verified Company

Pune, Maharashtra, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job Description:
Personal Assistant (Male) to Managing Director

No fixed Timing

Position Overview:

The Personal Assistant to the Managing Director (MD) / Partner plays a critical role in providing comprehensive support to the MD in managing their daily activities, schedules, and administrative tasks.

This position requires exceptional organizational skills, discretion, professionalism, and the ability to anticipate needs and prioritize tasks effectively.

Responsibilities:

Calendar Management:

Coordinate and manage MD's calendar, scheduling meetings, appointments, and travel arrangements.
Anticipate scheduling conflicts and proactively resolve them to optimize the MD's time.

Communication Liaison:

Act as the primary point of contact between the MD and internal/external stakeholders, screening and prioritizing communications.

Travel Arrangements:

Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
Prepare detailed travel agendas and ensure all necessary documentation is in order.

Meeting Support:

Prepare agendas, presentations, and relevant documents for meetings attended by the MD.
Record meeting minutes and follow up on action items as needed.

-
Administrative Support:_

Manage administrative tasks such as maintaining confidential files.
Handle incoming calls, inquiries, and requests, redirecting them as appropriate.

Information Management:

Organize and maintain electronic and hardcopy filing systems, ensuring easy access to documents and information.
Conduct research on various topics as requested by the MD, compiling findings into concise reports.

Event Coordination:

Assist in planning and coordinating corporate events, conferences, and special projects as directed by the MD.
Coordinate logistics, RSVPs, and catering for events attended or hosted by the MD.

Confidentiality:

Exercise discretion and maintain confidentiality in handling sensitive information and discussions.

Professional Representation:

Represent the MD in a professional and courteous manner in all interactions, both internally and externally.

Qualifications:

Bachelor's degree in Business Administration, Management, or related field preferred.
Proven experience as a Personal Assistant or Executive Assistant, preferably supporting Clevel executives.
Exceptional organizational and timemanagement skills with the ability to prioritize tasks and work under pressure.
Excellent communication skills, both verbal and written, with a high level of professionalism.
Strong attention to detail and accuracy in all tasks.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Flexibility to adapt to changing priorities and work schedules.
Prior experience in managing travel arrangements and coordinating events is desirable.
Demonstrated ability to work effectively both independently and as part of a team.

Salary:
Up to ₹540,000.00 per year

Schedule: