- The incumbent provides secretarial and administrative support related to human resources, procurement, budget and finance, information management, meeting administration and travel arrangements, etc. the WHO Health Emergencies Programme (WHE), WHO-SEARO.
- The incumbent works on the basis of general instructions, own experience and precedents, following WHO or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the unit/team.
- Duties require ongoing contact with a broad range of staff at all levels, ensuring that briefing and meeting background information and documents are obtained from various sources, for the Unit Head and other senior staff to be fully prepared in advance, including highlighting issues relevant to the Programme.
- S/he is encouraged to seek guidance for unusual issues. Most of the work is controlled for correctness and appropriateness by the incumbent, and reviewed on an ad hoc basis by supervisor or originator for meeting expectations and overall quality; correspondence is signed or cleared by originator.
- The incumbent is relied upon to brief colleagues on WHO and Department specific administrative procedure and practices.
- Review/screen incoming correspondence and ensure routing to responsible officer, attaching background documents and highlighting areas requiring action; draft replies on general and administrative matters; ensure outgoing correspondence and reports conform to WHO standards; develop tracking tools to follow up target dates and deadlines
- Assist in initiating and monitoring, using ERP programme and other softwares, prepare contracts for Consultants including initiating Stellis requisitions, Agreements for Performance of Work (APW)
- Initiate requisitions for goods procurement and record receipt of deliverables
- Assist / coordinate in preparing letters of invitation, cost estimates, preparing travel requests, flight and hotel reservations, security clearances for official travel, ensure logistic arrangements for smooth conduct of the meetings/workshops in the office and outside venues
- Schedule unit meetings and prepare minutes.
- Assist in preparation of financial obligation documents, ensuring availability of funds, and monitoring of budgetary implementation and workplans.
- Obtain briefing and prepare background materials for meetings, seminars, workshops, etc., and ensure complete documentation is provided to the unit staff attending the meeting
- Maintain and organize electronic filing/documentation of the Unit/Department.
- Perform other related duties as assigned, including replacing and backstopping for others as required.
- Essential: Completion of secondary school education.
- Desirable: Training in secretarial practices. University degree is an asset.
- For at least 3 years' of relevant experience , and;
- For at least 5 years' of relevant experience in secretarial/clerical/administrative work
- Desirable: Experience in WHO or in another UN/International organization would be an advantage
- Expert knowledge of English language.
-
Assistant Executive
2 weeks ago
Lagozon Technologies Pvt Ltd Delhi, Delhi, India**Executive Assistant Responsibilities** · Feel free to get more specific in your job responsibilities, but the following are some of the most common executive assistant responsibilities: · - Manage scheduling for company executive(s) · - Draft, review and send communications on ...
-
Executive Assistant
2 weeks ago
RAF-CS India Private Limited New Delhi, India**Job Title-** · Executive Assistant · **Job Overview-** · The executive assistant role is a critical position within any organization, providing high-level support to senior executives and ensuring the smooth running of their day-to-day activities. As an executive assistant, you ...
-
Executive Assistance
2 weeks ago
IPM Delhi, IndiaThe Executive Assistant will be responsible to handle all the administrative, sales and marketing work on behalf of Senior Manager. Executive Assistant shall be primarily responsible for coordination between tendering/ Enquiry executive, customer, vendors ensuring timely submissi ...
-
Executive Assistant
2 weeks ago
Glopack Industries Pvt. Ltd. Delhi, Delhi, India**Job Description for an Executive Assistant** · **Attributes: · - **Organizing Skills, Time management, communication skills, attention to detail, Discretion & Confidentiality, Adaptability, Interpersonal Skills, Initiative & Proactivity, Problem Solving. · **Responsibilities**: ...
-
Executive Assistant
1 week ago
AEROAIDS CORPORATION New Delhi, India**Job Summary** · The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management. · **Essential Functions** · The essential functions listed below a ...
-
Executive Assistant
2 weeks ago
Divine groups of solutions Delhi, Indiaprovide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized so that they can easily access the most important information without having to sort throu ...
-
Executive Assistant
2 weeks ago
Talent Futures services Delhi, IndiaHiring for Executive Assistant Female · - Location Delhi gate · - Experience of min 2 years · - Face to face interview · - Qualification any graduate · - Salary upto 25k with bonus twice in a year · - Exp in executive Assistant · - Exp in MS word · - WhatsApp · **Job Types**: Fu ...
-
Executive Assistant
3 weeks ago
Kitchenrama Food Service Equipment Pvt New Delhi, IndiaThis is a full-time on-premise Executive Assistant (EA) role located in South West of Delhi. The EA will be responsible for providing executive support & maintaining communication with internal & external stakeholders. · **Qualification** · - 3-5 years of Experience as an Assista ...
-
Executive Assistant
3 weeks ago
forever placement Delhi, IndiaExecutive Assistant · **Salary**: 20k to 35k · Loc: Delhi · Exp: 1+ year · - Act as the point of contact among executives, employees, clients and other external partners · - Manage information flow in a timely and accurate manner · - Manage executives' calendars and set up meetin ...
-
Executive Assistant
1 week ago
180 Degrees Consulting & Recruitment Solutions Delhi, IndiaAre you looking for a meaningful career where you can make a positive impact on society? Do you have a passion for supporting non-profit organizations and making a difference in the world? If yes, we have exciting opportunities for individuals with experience in crowdfunding, fun ...
-
Executive Assistant
2 weeks ago
renu robin Design New Delhi, IndiaDear Job seeker, · We are hiring for Executive Assistant.... · .R**esponsibilities and duties** · - Prepare internal and external corporate documents for team members and industry partners · - Schedule meetings and appointments and manage travel itineraries · - Arrange corporate ...
-
Executive Assistant
1 week ago
Anytime Nature Foods LLP New Delhi, IndiaCompany Location - Greater Kailash · - **JOB DESCRIPTION**:_ · - With a primary responsibility of supporting the DIRECTOR, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. · - Devising ...
-
Executive Assistant
1 week ago
Astroscience Technologies Pvt Ltd New Delhi, India**Hiring Executive Assistant** · - **Maximum Age -35**_ · **Minimum · - 3 years** · **Job description** · - Time-management skills · - Ability to pay attention to detail · - Organization skills,Ability to multitask · - Basic understanding of frequently used computer software and ...
-
Executive Assistant
1 week ago
First Choice Consultant Delhi, Delhi, IndiaProfile : Executive Assistant · Salary : Up to 50,000 (Based On Interview) · Experience : 4 to 5 Years · Location : Chattarpur Home / Pitampura Office · Job Responsibilities: · Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing. · M ...
-
Executive Assistant
2 weeks ago
Samit Hr Consulting Services Pvt. Ltd Delhi, IndiaDear Jobseekers, · We are hiring "Executive Assistant" · Experience-: Min 5 Years · Location-: Gurugram & Connaught Place (Delhi) · Salary-: Negotiable · Roles and Responsibilities · Acting as the point of contact among executives, clients, and other external associates & · partn ...
-
Executive Assistant
1 week ago
Studio Design Palette Delhi, India**Full Job Description** · The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to details. She will have previous experience working in an office environment, performing administrative duties and providi ...
-
Executive Assistant
1 week ago
Kroll, LLC Delhi, Delhi, IndiaIn a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We ...
-
Executive Assistant
3 weeks ago
First Choice Consultant Delhi, Delhi, IndiaJob Profile : Executive Assistant · Experience : 3 to 8 Years · Location : Chattarpur, New Delhi · Salary : 35,000 to 45,000 (Based On Interview) · Job Responsibilities · - Handling complex situations & conflicts involving administrative & managerial · functions of the office. · ...
-
Executive Assistant
3 weeks ago
Invest India Delhi, IndiaInvest India is the National Investment Promotion and Facilitation Agency. It is a joint venture between the Department of Promotion for Internal Trade & Industry (DPIIT), Ministry of Commerce, Federation of Indian Chambers of Commerce and Industry and State Governments. It hosts ...
-
Executive Assistant
2 weeks ago
CNK RK & CO. Delhi, Delhi, IndiaJob Overview: · We are looking for an experienced Executive Assistant who will play a pivotal role in supporting our leadership team. In addition to traditional executive support tasks, this individual will also take charge of reporting and recruiting activities within the organi ...
Executive Assistant - Delhi, India - World Health Organization
Description
Job Description
Description
–>
The mission of WHO's Health Emergencies Programme is to build the capacity of Member States in South- East Asia Region to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
Organizational context:
Summary of Assigned Duties:
Under the direct supervision of 1st level supervisor, and broad guidance of Director, WHE, and in collaboration with the Administration team, the incumbent provides support in the following areas:
Education Qualifications:
Experience:
Essential:
Language:
Source:
Recommend your friend
–>
Under the direct supervision of 1st level supervisor, and broad guidance of Director, WHE, and in collaboration with the Administration team, the incumbent provides support in the following areas:
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.