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    Administrative Assistant - Chennai, India - Sisco Jobs

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    Sisco Jobs Chennai, India

    3 days ago

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    Description
    JobTitle: AdministrativeAssistant
    Location:Chennai
    Department:Administration
    ReportsTo: OfficeManager
    JobSummary:
    As anAdministrative Assistant at our Chennai office you will play a keyrole in supporting our HR administration logistics anddocumentation efforts. This position requires a proactive organizedindividual who can seamlessly handle multiple responsibilities in afastpacedenvironment.


    Requirements

    KeyResponsibilities:

    1. HumanResources:
      • Assistin recruitment and onboardingprocesses.
      • Maintain HR recordsincluding payroll attendance and quarterly staff and laborappraisals.
      • Execute payrollmanagement and analyze attendance coordinating with departmentheads for any necessary correctiveactions.
      • Prepare and executequarterly appraisaldata.
    2. Administration:
      • Issuemonthly purchase orders for consumables for the factory warehouseand office.
      • Negotiate with vendorsfor better prices and credit terms and source new vendors forvarious companyneeds.
    3. Logistics:
      • Coordinatewith logistics companies for the movement of export containers andlocal material collection.
      • Negotiatebetter rates and credit terms with logisticpartners.
    4. Documentation:
      • Manageall domestic and international salesdocumentation.
      • Handle documentationrelated to annual contracts rental agreements vendor agreements andannual reports for audits and companysecretaries.

    EssentialQualifications:

    • Bachelors degree in Business Administration Human Resources or a relatedfield.
    • Proven experience as anadministrative assistant office admin assistant or similarrole.
    • Familiarity with officemanagement systems andprocedures.

    Main Responsibilities: Support Recruitment Process: Assist inscheduling interviews. Maintain records of candidate information.Coordinate with hiring managers and candidates. Purchase DepartmentSupport: Generate Purchase Orders (PO) and Goods Receipt Notes(GRN) accurately and timely. Assist in sourcing suppliers andobtaining competitive quotations. Maintain purchase records anddocumentation. Database Updating: Update and maintain databases asper instructions from the reporting manager. Ensure data accuracyand integrity. Admin Process Follow-Up: Monitor and follow up onadministrative tasks. Coordinate with various departments to ensuresmooth operations. Assist in resolving administrative issues.Adherence to Company Policy: Ensure compliance with companypolicies and procedures. Uphold ethical standards and integrity inall activities.
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