Document Controller - Mumbai, India - Oceanergy

Oceanergy

Verified Company

Mumbai, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Document Controller & Front Desk Executive:

Positions:
1 Location:
Mumbai
Job Responsibility -

1) Manage all technical documents for assigned projects regarding quality, revision status, timely receipt and distribution.
2) Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
3) Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution of the documents.

4)Ensure that circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule.

5) At certain phases of a project, technical documents (i.e. civil, structural.) must be issued.

The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them.

6)Print and file hard copies of the documents and maintenance of updates to the document files.

7) answering the phone, taking messages and redirecting calls to respective department.

8)Greet and welcome guests as soon as they arrive at the office.

9) Answer, screen and forward incoming phone calls.

10) Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)

Experience -

Should experience at least 2 years
Well organized and systematic
Good communication skill.
Strong organizational skills.
Selfmotivated and able to work with mínimal supervision, good team work skills and strong communication skills.