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    Executive Assistant - Chennai, India - BOT VFX

    BOT VFX
    BOT VFX Chennai, India

    5 days ago

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    Description


    The Executive Assistant is responsible forproviding comprehensive support to the Cofounder and COO inmanaging the organizations operations including support inregulatory compliances and administration.

    The ExecutiveAssistant must be creative and enjoy working with a growingcompany.

    The ideal individual will have the ability to exercisegood judgment in a variety of situations with strong written andverbal communication administrative and organizational skills andthe ability to maintain a realistic balance among multiplepriorities.

    This dynamic position requires the ability toanticipate needs think critically and offer solutions to problemswith a high level of professionalism and confidentiality.

    The role is dynamic and amongst other things may includethe following:

    POSITION RESPONSIBILITIES

    EXECUTIVE ASSISTANCE
    Managing the calendars
    Regular follow up with various departments and teams for anyoutstanding matters
    Regular Debrief on pending matters
    Setting up and managing the wishes for special occasionsof key employees clients and contacts.
    Following upcoordinating ongoing initiatives and getting them to a closure.
    Making travel arrangements and detailed travelitineraries Taking dictation and minutes and writing them up
    subsequently
    Handling correspondence
    Setting up and managing the wishes for special occasionsof key employees clients and contacts.
    Producing reportsand presentations
    Carrying out any research.
    Managing Reimbursements basic accounts and
    coordination
    Regular errands & General administrative tasks

    OPERATIONS MANAGEMENT
    Assistance with anyDocumentation
    Review Legal documents
    Maintaining the current filing and database system and looking forways to improve current systems
    Overview of compliancerequirements and follow up
    Overview of Facilitymanagement
    Change management

    REQUIRED SKILLS
    Proficiency in Excel & Spreadsheets
    Goodunderstanding of GSuite and its capabilities.
    Ability tomultitask and prioritise tasks
    Excellent time managementskills
    Ability to take high level inputs and act on them
    Welldeveloped organisational skills
    Attentionto detail
    Great verbal and written communication skills
    Professional discretion
    InterpersonalCritical thinking and Problem Solving skills
    ProjectManagement
    Ability to understand & leveragetechnology


    PREFERRED INDUSTRY EXPERIENCE
    Background in aviation hospitality IT hospitals etc.


    ABOUT US
    BOT VFX is a renowned visualeffects services company serving clients globally.

    With nearly 800team members operations in Chennai Coimbatore Hyderabad Pune andAtlanta and over a dozen years of operating experience theprivately held company has enchanted clients with its mix ofcreative chops scale and distinctive quirky culture.

    Its also thewinner of four FICCI BAF awards and has a wide list of fans fromLos Angeles to London and Montreal to Wellington.

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