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    Personal Assistant - Lucknow, India - Big Heart Alternate Solutions

    Big Heart Alternate Solutions
    Big Heart Alternate Solutions Lucknow, India

    2 days ago

    Default job background
    Full time
    Description

    We are seeking a highly organized and efficient Personal Assistant to support our Managing Director (MD) in day-to-day operations and administrative tasks.

    Efficiently managing the MD's calendar, scheduling appointments, meetings, and conferences, and proactively resolving any conflicts or issues.

    Travel arrangements: Coordinating all travel arrangements for the MD, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.

    Screening phone calls, emails, and other correspondence, and providing timely and accurate responses or forwarding them to the appropriate person.

    Drafting, proofreading, and formatting documents such as reports, presentations, and memos. Maintaining organized electronic and physical filing systems.

    Building and maintaining effective relationships with internal and external stakeholders, including clients, partners, and suppliers. Handling confidential and sensitive information with discretion.

    Assisting with project management activities, including research, data analysis, and coordination of project timelines. Monitoring progress and ensuring deadlines are met.

    Miscellaneous administrative tasks: Handling expense reports, processing invoices, ordering office supplies, and performing other general administrative duties as required.

    Qualifications:

    High school diploma or equivalent (Bachelor's degree preferred)

    Proven experience as a personal assistant, executive assistant, or similar role

    Excellent organizational and time management skills

    Strong verbal and written communication skills

    Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook)

    Tally is required

    Discretion and confidentiality in handling sensitive information

    Ability to multitask and prioritize effectively

    Attention to detail and a proactive approach to problem-solving

    Flexibility to adapt to changing priorities and work under pressure

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