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    Executive Assistant/ Project Analyst - Mumbai, India - Sodexo

    Sodexo
    Sodexo Mumbai, India

    5 days ago

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    Description

    Position Title: Executive Assistant

    Position Reporting to: Vice President - Global Business Services/ Finance Director

    Location: Goregaon East

    Job Purpose: We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support at our Capability Center. The successful candidate will play a crucial role in ensuring the smooth functioning of the Finance Director's office and supporting the achievement of strategic objectives.

    Managerial and Functional Responsibilities:

    • Manage the Finance Director's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
    • Act as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
    • Prepare and edit correspondence, presentations, reports, and other documents on behalf of the Finance Director.
    • Coordinate and facilitate communication between the Finance Director and various departments within the organization.
    • Assist in the preparation and organization of meetings, including agenda creation, document distribution, and minute-taking.
    • Conduct research and gather data to support the Finance Director in decision-making and project execution.
    • Manage and prioritize multiple tasks simultaneously, proactively identifying and resolving conflicts or issues as they arise.
    • Maintain confidentiality and discretion when handling sensitive information and matters.
    • Assist with ad-hoc projects and tasks as assigned by the Finance Director.

    Job Requirement:

    Experience: Proven experience (7+ years) working as an executive assistant or similar role, supporting senior management in a corporate environment.

    Functional Competencies:

    • Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
    • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
    • High level of discretion and integrity when handling confidential information.
    • Ability to work independently with minimal supervision, while also functioning effectively as part of a team.
    • Flexibility to adapt to changing priorities and responsibilities as needed.
    • Previous experience in the Global Capability Center in finance or Shared Services industry is a plus.
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