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    Administrative Manager - Mumbai, India - Redhill

    Redhill
    Redhill Mumbai, India

    13 hours ago

    Default job background
    Technology / Internet
    Description

    In this role you will support a Country Head on the following:

    • Organize calendars and schedules across various time zones and resolve any scheduling issues.
    • Applying of travel insurance and other ad-hoc membership applications for team when required.
    • Manage, coordinate, and arrange team's travel and travel-related activities, including hotel booking, transportation, and meal coordination.
    • Filing of expenses to be submitted to the finance team.
    • Insurance claims submission.
    • Manage business unit's database filing system.
    • Handling sensitive and personal information and maintain a high level of confidentiality.
    • Complete ad-hoc projects as assigned.

    In addition to the above, you will also work with various internal stakeholders on the following:

    Team Support

    • Assist in preparing presentations and proposal decks for clients.
    • Uploading of client proposals to Redhill's depository system.
    • Tracking of new business and updating teams internal sheet.
    • Assisting team members on any leave and expenses claim matters.

    Finance

    • Creation of new client contracts.
    • Liaising with the Finance department on client contract and timeline for billing of invoices.
    • Managing spreadsheet for expense report to be billed to client at the end of each month.
    • Updating new business pipeline database.

    HR

    • Work with HR team on onboarding for new joiners and offboarding of staff. This entails liaising with IT department for new laptops, email set up.

    The ideal candidate will have:

    • At least 3-5 years of experience in supporting senior leadership.
    • Strong competencies in Microsoft Office' suites especially PowerPoint and Excel and other customer relationship management tools.
    • Spectacular time management skills is organize, resourceful and meticulous with good problem-solving capabilities.
    • The ability to identify and proactively solve problems.
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