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    Admin Specialist - Bengaluru, India - ZEISS India

    ZEISS India
    ZEISS India Bengaluru, India

    1 week ago

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    Description

    Designation : Admin Specialist

    Location : Bangalore

    Job profile :

    Admin- Specialist will be responsible for managing all aspects of the Admin service delivery in Zeiss, Bangalore; primarily Asset Management and Operations. In this capacity, the role is accountable for managing the capital and expense budgets, short and long-term projects, operations and maintenance, interface with business units, coordination with other key managers within Zeiss.

    RESPONSIBILITIES

    Facilities Management Operations

    • Vendor Management- Raise PR, Submit Invoice.
    • Tracks the vendor Invoice/payment.
    • Create MIS for the entire spent and track/Manage the budget.
    • Ensure accuracy of the data, analyze the admin costing and highlight to the management accordingly.
    • Ensure accident or crises management is addressed immediately.
    • Ensure all reports, checklist, statutory compliance (Building & Vendor) is adhered at all times.
    • To ensure facility upkeep and the operation is maintained in all areas i.e Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room,
    • Support Events, Client Visits & other areas of operations.
    • To ensure vendor performance management is done monthly/Quarterly.
    • To ensure monthly invoicing is done on time as per agreed timelines
    • Coordinate with transport vendor and ensure smooth operation.
    • Timely completion of R&M related work.
    • To ensure Pantry services in the facility.
    • Follow up with TPV for on time invoice verification & submission.
    • Mange the pest control activities in the facility.
    • Develop and implement process related to admin
    • Manage cafeteria/ Transport /housekeeping/ security /facility /helpdesk/ reception /horticulture/ Adhoc transport requirement / Air travel etc.
    • Review all check lists on a daily basis to ensure smooth operations.
    • Shall co-ordinate for purchase of materials, consumables & equipment and maintain optimum stocks of the same. Ensure that the defined process is followed for purchases and applicable inventories are maintained up to date.
    • Initiate meetings with employees on food /transport issues and resolve the queries/concerns.
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