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    Office Manager - Hyderabad, India - Highspot

    Highspot
    Highspot Hyderabad, India

    1 day ago

    Default job background
    Full time
    Description

    RESPONSIBILITIES

  • Office Management
  • Greet guests with promptness and enthusiasm, providing a great first impression of Highspot.
  • Ensure a high level of customer service to our employees in the day-to-day operations of the office.
  • Develop a strategic seating plan based on growth and own the move process for employees within the office.
  • Proactively maintain office and facilities matters, including responding to employee requests and reporting facility issues to building management.
  • Act as the primary liaison to property management; coordinate with management regarding maintenance, janitorial and other building operations and services.
  • Own and maintain facility cleanliness, appearance and functionality, including common areas such as lobbies, conference rooms and kitchen cleanliness.
  • Ensure consistent and timely stocking of food and beverage in all Highspot common areas and kitchens.
  • Serve as the primary contact for ordering food, beverage, kitchen and office supplies.
  • Own office morale events, working with the rest of the Workplace Strategy Team to create innovative and creative ways to celebrate our employees.
  • Collaborate closely with HR and IT for new hire onboarding.
  • Collaborate with key stakeholders and manage strategic projects and process building in hypergrowth
  • Procurement:
  • Ensuring compliance with internal procurement policies and supporting Procurement to help identify local suppliers, vendors, or service providers and establish relationships with them.
  • Helping manage the procurement process, including preparing purchase orders, tracking deliveries, and verifying invoices.
  • Monitoring inventory levels and coordinating with relevant departments to forecast and plan for procurement needs.

    • QUALIFICATIONS

  • 4+ years experience working as an office manager or executive assistant.
  • Ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.
  • A relationship-builder that strives to build deep cross-organisational connections.
  • Self-directed with a high sense of urgency and attention to detail.
  • Customer-first attitude.
  • Excellent organizational skills.
  • Ability to multi-task in a challenging and fast-paced environment.
  • Good working knowledge of Google Apps (Email, Calendar, Sheets, Docs).
    • #LI-AA1
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