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    Office Manager - Mumbai, India - Christie's

    Christie's
    Christie's Mumbai, India

    4 days ago

    Default job background
    Retail
    Description
    Client and Sale Management

    Assist clients in registration, bidding and buying process

    Assist the CIN Department in Cataloguing, photography, condition reports as relevant.

    Assist buyers with shipping and post sale requests as required

    Work with consignors and shippers for shipment of their work to auctions from India

    Process Implementation

    Pro-active client information to be recorded and shared with Client Data Management based on regional knowledge, regional reviews, local media, relationship changes etc and oversee flow of this information to Client Strategy

    Enhancing Christie's brand

    Work closely with MD, India to organize events, lectures and previews in Mumbai and other cities in India

    Represent Christie's at appropriate external art-related events, e.g., museum and gallery openings, auctions etc.

    Administrative Responsibilities

    Manage office administration and local financials with the accounts team

    Manage Interns and the office assistant

    Ensure functioning of all IT, security systems and hardware equipment

    Co-ordination with local suppliers, expense management, maintenance of files

    Renewal of Annual Maintenance Contracts, licenses, insurance, lease agreement for Mumbai office

    Periodically checking INDIA Inbox and actioning as required

    liaising with various external Teams including Compliance, Accountants, Auditors, Legal, Banks, Security

    Oversee the Mumbai office and warehouse maintenance

    Maintaining attendance, sexual harassment and wages registers.

    Distributing Vendor contracts, Confidentiality Agreements as required

    Coordinating all relevant paperwork for shipments, including authority letters, NOC letters, shipping invoices, etc.

    Previews and Other Events

    - venues, costs and logistics for any events
    - closely with Specialist Dept. and the Marketing Department for the circulation of invites and distribution of catalogues as relevant
    - closely with the Specialist Dept. concerned for the setup of the event – planning the flow of events, speakers and other such details
    - additional logistics, creation of banners, posters, flowers, lot cards
    - necessary licenses for events
    - timely advances and settlements to vendors
    - with overseas offices and shippers for preview shipments in and out of India

    Operations and Inventory Management

    - updates of existing and stocks arriving in and out of Mumbai office
    - for outbound and inbound movement of property
    - condition reports on arrival and departure of artworks


    ASI
    Follow up on pending
    ASI Transfers of Ownership and periodic follow up with the Registration Officer of the Concerned Circle

    • Form IV register and updating with any movements of the antiquities and transfer of ownership
    - and Annual returns to be sent to
    ASI
    - license renewal as required
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