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    Executive Assistant - Bengaluru, India - Herbalife International India Pvt. Ltd.

    Herbalife International India Pvt. Ltd.
    Herbalife International India Pvt. Ltd. Bengaluru, India

    1 week ago

    Default job background
    Accounting / Finance
    Description

    POSITION SUMMARY STATEMENT:

    Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports, preparing basic presentations, tracking key projects, preparing minutes of the meetings etc. To be successful in this role, you should be well-organized, have great time management skills, have the capability to develop a basic understanding of the business, be enthusiastic, be able to work independently and have great interpersonal skills.

    Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

    ORGANIZATIONAL RELATIONSHIPS:

    Interacts with all levels throughout organization, distributors, customers, and vendors.

    MINIMUM QUALIFICATIONS:

    Education: Graduate

    Roles & Responsibility

    • Acting as the point of contact among executives, employees, clients and other external partners
    • Managing information flow in a timely and accurate manner
    • Managing executives' calendars and set up meetings.
    • Make travel and accommodation arrangements.
    • Rack daily expenses and prepare weekly, monthly or quarterly reports.
    • Format information for internal and external communication – memos, emails, presentations, reports
    • Take minutes during meetings.
    • Screen and direct phone calls and distribute correspondence.
    • Track key projects & approvals.
    • May be given additional responsibility to support on events etc.

    Skills

    • Work experience as an Executive Assistant, Personal Assistant, or similar role
    • Excellent MS Office working knowledge – PowerPoint, Excel, Word, Office.
    • Outstanding organizational and time management skills
    • Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
    • Excellent verbal and written communications skills
    • Discretion and confidentiality
    • PA diploma or certification is a plus.
    • Great interpersonal skills and should be able to develop pleasant working relationships across the organization.
    • Be enthusiastic & self- motivated.
    • Ability to multi-task and prioritize tasks effectively, with a keen attention to detail

    Experience:

    • 6-8 years in Executive Assistant roles to senior leaders.
    • May require some amount of travel and late working for events etc.
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