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    Executive Assistant - Bengaluru, India - Herbalife International India Pvt. Ltd.

    Herbalife International India Pvt. Ltd.
    Herbalife International India Pvt. Ltd. Bengaluru, India

    1 week ago

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    Description

    POSITION SUMMARY STATEMENT :


    Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports, preparing basic presentations, tracking key projects, preparing minutes of the meetings etc.

    To be successful in this role, you should be well-organized, have great time management skills, have the capability to develop a basic understanding of the business, be enthusiastic, be able to work independently and have great interpersonal skills.

    Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.


    ORGANIZATIONAL RELATIONSHIPS:
    Interacts with all levels throughout organization, distributors, customers, and vendors.


    MINIMUM QUALIFICATIONS:

    Education:
    Graduate


    Roles & ResponsibilityActing as the point of contact among executives, employees, clients and other external partnersManaging information flow in a timely and accurate mannerManaging executives' calendars and set up meetings.

    Make travel and accommodation arrangements.
    Rack daily expenses and prepare weekly, monthly or quarterly reports.
    Format information for internal and external communication – memos, emails, presentations, reportsTake minutes during meetings.
    Screen and direct phone calls and distribute correspondence.
    Track key projects & approvals.
    May be given additional responsibility to support on events etc.

    SkillsWork experience as an Executive Assistant, Personal Assistant, or similar roleExcellent MS Office working knowledge – PowerPoint, Excel, Word, Office.

    Outstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g., e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityPA diploma or certification is a plus.

    Great interpersonal skills and should be able to develop pleasant working relationships across the organization.
    Be enthusiastic & self- motivated.
    Ability to multi-task and prioritize tasks effectively, with a keen attention to detail

    Experience:6-8 years in Executive Assistant roles to senior leaders.
    May require some amount of travel and late working for events etc.
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