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    Manager Executive Assistant - Mumbai, India - Hexaware Technologies

    Hexaware Technologies
    Hexaware Technologies Mumbai, India

    3 days ago

    hexaware technologies background
    Upper Management / Consulting
    Description

    Position: Manager - Executive Assistance

    Experiences: Overall 12+ years of experiences as Team Handling in operations (Should include a minimum 2 years of experience as an Executive Assistant)

    Qualification: Graduate/Postgraduate (15 years of formal education)

    Shift time: US/UK Shift timing-5 Days working and 2 weeks off Sat/Sun

    Location- Malad (Mumbai)

    Key Requirements:

    • in managing complex calendars, scheduling appointments, meetings, and coordinating travel arrangements for executives.
    • to organize and maintain files, ensuring easy access and retrieval of information as needed
    • time management skills to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously
    • attention to detail to ensure accuracy in data entry, documentation, and correspondence.
    • written and verbal communication skills to draft professional emails, letters, and memos on behalf of executives
    • and professional phone etiquette to handle incoming calls, take messages, and redirect inquiries as necessary
    • to interact professionally and courteously with internal and external stakeholders, including clients, vendors, and colleague
    • of the importance of maintaining confidentiality in handling sensitive information and discretion in all communications.
    • in preparing and formatting documents, presentations, and reports using MS office
    • to assist with meeting logistics, including preparing agendas, taking meeting minutes, and distributing materials
    • in arranging travel itineraries, booking flights, hotels, and transportation, and processing travel expenses.
    • with office equipment such as printers, copiers, and fax machines, with the ability to troubleshoot basic issues
    • to find solutions to challenges independently and resourcefully, seeking assistance when necessary.
    • to adapt quickly to changing priorities and work environments, maintaining productivity and professionalism.
    • in using office productivity software such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
    • to collaborate with colleagues from different departments or teams to achieve common goals and objectives.
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