Talent Acquisition Agency PMO Coordinator - New Delhi, India - Bechtel

Description

Requisition ID: 275894

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: New Delhi

Company Overview:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.

Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.

Position Summary

Bechtel Talent Acquisition is seeking an experienced professional to join the team in a role that will facilitate the delivery of our global Agency staffing. This role will be a key part of meeting the TA Organizations commitment to providing the Right Talent in the Right Time.

The role will leverage the Fieldglass Vendor Management Tool for global agency needs and coordinate with Regional TA Managers outside of the US on their respective Agency programs. The ideal candidate will assist the Agency PMO team with the daily processing of agency actions, providing customer service and look for areas of continuous improvement.

Responsibilities

• Leverage Fieldglass for agency actions globally. Coordinate with Regional Managers on Agency hires.
• Create job posting templates, create and/or assist hiring managers with the creation of job postings.
• Create/Review work orders for data accuracy, ensure rates are calculated correctly according to Temporary Staffing Agreement terms.
• Process work order revisions for assignment updates, pay increases, etc.
• Ensure activity items associated with the work orders are completed in compliance with policy and checked off for the worker to be confirmed and activated.
• Create Fieldglass user proxy request, follow it though and grant the proper proxy access to the requested managers/employees requested. Work with SAP security as needed.
• Assist with scheduling interviews for hiring managers, coordinate outlook calendar, and communication to staffing agencies. Ensuring clear detailed communication, following up with agency and ensuring interviews are scheduled in the proper time zone.
• Reviews and maintains job posting templates.
• Obtain first day reporting instructions and provide to staffing agency/ensure project has required staffing/contract information to send reporting instructions to the candidate.
• Expense report review, training, policy compliance.
• Monitors existing personnel and ensure assignment extensions are processed as needed in compliance with policy.
• Process release notifications, provide notice to staffing agencies, deactivate work order according to process.
• Coordinate with TA for Agency to Bechtel conversions.
• Coordinate with subcontracts team/account sponsor for contractor to agency conversions.
• Works with the Agency PMO team in XCORE3 to create test cases for various Fieldglass items.
• Collects, assembles, and analyses data or information for personnel reports.
• Account Reconciliations for various time and per diem requirements.
• Uses working knowledge of Fieldglass Vendor Management Software to troubleshoot issues or works with support team to resolve any issues or system configuration required.
• Maintains the Agency PMO mailbox(s) communications & actions within our SLA agreement.
• Assists in training of team in the standards and practices within the Agency PMO office.
• Creates and maintains electronic records and fields (e.g. customer numbers, cost center numbers) in support of the requisition entry set up.
• Assist with supplier onboarding, Fieldglass vendor setup and system configuration once the suppliers are onboarded.
• Assist with contract processing, negotiations, contract extensions.

Basic Qualifications

• Bachelor's degree in HR/Finance or related field. In lieu of degree position requires minimum two (2) years work experience in a HR Processing/Administrative role and two (2) to eight (8) years' experiences in a payroll processing or finance role.
• Experience and familiarity with payroll processing in SAP, Oracle, or other ERP systems.
• Experience in contracts/subcontracts.
• Familiar with relocation policies, assignment conditions & government GSA requirements a must.

Additional Qualifications

• Knowledge of Bechtel's organizational structure, personnel policies, and procedures Skilled in communicating effectively verbally and in writing.
• Familiarity with SAP HR Processing, HR Policies, Pre-employment Processing, Processes, Payroll Policies, HRIS.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.