Executive Assistant to Chief Executive Officer - West Bengal, India - Aditya Birla Group

Aditya Birla Group

Verified Company

West Bengal, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Updated:
February 11, 2023

Location:
West Bengal, India

Organization:
Textiles

Job Role:
Executive Assistant to Chief Executive Officer - Domestic Textiles Business of Aditya Birla Group

Job Location:
Rishra (near Kolkata)

Job Mode:
Onsite

Work Week: 6 days Monday to Saturday with 2nd & 3rd Saturdays off

Work timings: 09:30 am to 06:30 pm

Role Type:
Individual Contributor

Job Purpose:

The position is required to proactively support the CEO to realize his vision for the Business and assist in areas of conducting Business Performance Reviews, Planning & Budgeting Exercise, financial feasibility & Impact Analyses of New Capital Expansion Proposals & Other strategic proposals by collecting relevant data, analyzing the same, discerning the relevant trends, development of possible scenarios and discussing the scenarios with CEO in order to zero in on a particular direction.

Key focus areas are

Driving / Coordinating BH Officer, BRC & PNB Reviews, UH/SBU Head Reviews, Monthly CEO
Reviews & Board Meetings
Daily tracking of KVD's for achieving top line and bottomline numbers.
Competitor analysis: SWOT, market segment and financial performance.
Collate Action Points from ExCom
Follow up on progress of DT 2.0 Transformation Project (AT Kearney)
Support Apex Committee Meetings and follow up on progress
Coordination with DHs/FHs in driving Initiatives/Projects
Standardization of marketing MIS
Support the CEO in conducting CII Activities, driving the Sustainability Agenda, facilitate

- periodic Strategic Reviews of the Business to ensure adherence to timelines for various
- strategic initiatives

Help the CEO in external communications with Industry Bodies and academia to maintain and

- manage the external environment. Support the strategy & New Projects Team

Job Context:

Alignment & engagement with key stakeholders for driving performance of 3 businesses

- which are each unique and diverse in their operations

Supporting the CEO in driving growth plans to ensure robust followup and drive for closure
Work on specific engagements as may be assigned by the CEO from time to time
Standardize Marketing MIS Formats to facilitate timely marketing reviews
Enabling decision making through indepth analysis and operational insights
Follow up to ensure execution of projects within approved budget and business timelines
To support CEO in matters including review meetings, BRC Review.

Job Challenges:
The major challenges in the role can be described as

Spread of businesses in terms of stakeholder management & coordination, differential

- product lines, diversity of operations and life cycle stage of business.

Cross

- functional orientation to drive initiatives and best practices across functions

Prioritization of initiatives/ activities given resource constraints sustenance and change in

- outlook of traditional businesses to ensure continued growth

Unique Challenges

Direct IntheLineofFire Contact
Interact with the CEO daily compared to people who

- meets him as per need basis.

Indistinct Authority Levels
As an EA, one must always act on behalf of the CEO. Often, you need to communicate decisions for him. This can be difficult because you, as the EA, are only the messenger; you are not the decisionmaker. Your authority levels can become blurred because you are the one actively sharing the information with others. You may be tempted to give additional input or make changes that you believe are right, even if they haven't been explicitly outlined by the executive. Likewise, others may be tempted to come to you with questions or concerns that should really be directed to the executive. It is critical that you remember your place and reminds others as well. The boundaries in this type of work are not always clearly defined so it is up to you to keep them distinct.
The "Mind Reader" Expectation
The expectation that the EA is so "connected", that he will preempt the needs of the CEO, effectively acting as a "mind reader". It is true that the EA often becomes incredibly capable of predicting the daily flow of work, due to the intense oneonone relationship, but he is not a mind reader.
The Role of Intermediary
As an EA, you are the one responsible for what information gets to the executive. You are also often in charge of passing the executive's words on to others. Though it may seem like a simple thing it is much more difficult to keep a balancing way.

Unique Opportunities

Working directly with the top leader in the organization, Provides the opportunity to meet and gettoknow many other top people in the group.
As part of the Executive committee, involved in all the toplevel decisionmaking processes.

Accountability & Supporting Actions