- Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and emails, and handling inquiries with professionalism and discretion.
- Prepare and edit correspondence, reports, and presentations on behalf of executives.
- Manage and coordinate multiple projects simultaneously from initiation to completion, ensuring adherence to timelines, budgets, and quality standards.
- Collaborate with cross-functional teams to define project objectives, deliverables, and milestones.
- Track project progress, identify potential risks or issues, and implement solutions to mitigate them.
- Facilitate communication between executives and team members, ensuring timely dissemination of information and follow-up on action items.
- Organize and facilitate meetings, including preparing agendas, recording minutes, and distributing meeting materials.
- Act as a liaison between internal departments and external partners, fostering positive relationships and promoting collaboration.
- Maintain accurate records, documentation, and project files, including contracts, budgets, and meeting minutes.
- Generate regular status reports, dashboards, and presentations for executive review, summarizing project progress, milestones, and key metrics.
- Conduct research and gather data as needed to support project planning and decision-making.
- Assist with general administrative tasks as needed, such as managing office supplies, processing expenses, and coordinating logistics for events or conferences.
- Handle confidential and sensitive information with discretion and professionalism.
- Perform other duties and special projects as assigned by executives.
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an executive assistant or project coordinator, preferably in a fast-paced environment.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
- Excellent communication skills, both written and verbal, with a high level of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Ability to work independently with minimal supervision and as part of a team.
- Strong attention to detail and accuracy, with a proactive approach to problem-solving.
-
Executive Assistant
1 week ago
Proctech Solutions Mumbai, IndiaJob Description: Executive Assistant · Position Overview: · **Responsibilities**: · 1. Calendar Management: Coordinate and manage the executive's schedule, ensuring all appointments, meetings, and events are efficiently organized. Handle schedule conflicts and communicate changes ...
-
Executive Assistant
2 days ago
Suumaya Industries Limited Mumbai, IndiaWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our Company's Chief Growth Officer. · **Responsibilities**: · - Act as the point of contact among executives, employees, clients and other external partners · - Manage information f ...
-
Executive Assistant
5 days ago
Lofa Mumbai, India**Executive Assistant Responsibilities**: · - Preparing financial statements, reports, memos, invoices letters, and other documents. · - Answering phones and routing calls to the correct person or taking messages. · - Handling basic bookkeeping tasks. · - Filing and retrieving co ...
-
Executive Assistant
7 hours ago
Coral Bling Services Private Limited Mumbai, IndiaLocation : Andheri West · Job Overview: We are looking for an experienced Executive Assistant to join our team. As Executive Assistant you should support and assistance to the MD in developing, implementing and monitoring new business strategies/initiatives for various divisions. ...
-
Executive Assistant
7 hours ago
Sea and Beyond Mumbai, IndiaFULL TIME · **Executive Assistant**: · - **Your Profile will be kept confidential**: · - Mumbai · - Experience : 6-7 years · - Job ID : SHM/23/214 · - Salary : As per market standards · Dear Applicants, · Greetings · We are hiring Executive Assistant for a leading Shipping Compan ...
-
Executive Assistant
6 days ago
Coral Bling Services Private Limited Mumbai, IndiaLocation : Chembur West · **Responsibilities**: · Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements · Prepare and edit correspondence, reports, presentations, and other documents · Attend meetings, take minutes, and ...
-
Executive Assistant
1 week ago
Disney Mumbai, Maharashtra, IndiaExecutive Assistant - Sports Sales · **Job ID** · **Location** · - Mumbai, India · **Business** · The Walt Disney Company (India) · **Date posted** · May 07, 2024 · **Job Summary**: · About the Role: · As a Team Assistant, you will be responsible for performing various administra ...
-
Executive Assistant
1 week ago
SKYLARK HR SOLUTIONS Mumbai, Maharashtra, IndiaSkylark Hiring · Job Role: Executive Assistant · Experience: 2+yrs · Job Location: Mumbai · **Job Description**: · - Maintaining comprehensive and accurate records · - Performing minor accounting duties · - Organizing meetings, including scheduling, sending reminders, and organiz ...
-
Executive Assistant
3 days ago
Pixolo Productions Mumbai, India1. Scheduling and managing appointments: This may include scheduling meetings, coordinating travel arrangements, and making sure the executive is prepared for all engagements. · 3. Organizing and maintaining files: This may include creating and maintaining a filing system, ensuri ...
-
Executive Assistant
3 days ago
Lalit Gems Mumbai, Maharashtra, India**About Company** · Founded by Mr. Lalit Shah, we have a legacy of 30 Years of serving Diamond Dealers and Jewellery Manufacturers We believe each of us is a diamond in the making. Life is an opportunity to perfect ourselves so we can inspire beauty in the world. If purity is at ...
-
Executive Assistant
1 week ago
Magestic Creations Pvt. Ltd Mumbai, Maharashtra, IndiaUrgently looking for an EA for a Leather Handbags manufacturing company. · Company: Magestic Creations Pvt. Ltd. · Position: Executive Assistant · Location: Mumbai · **Salary**: As per industry standard · 6 days in a week · **Job Description**: · - Bachelor's degree or Diploma in ...
-
Executive Assistant
1 week ago
CIRCOR Mumbai, India**Job Description · - Executive Assistant & Admin Role** · *** · **Executive Assistant** · BUSINESS: Industrial · LOCATION: Thane · DIRECT REPORTING: VP & MD - CIRCOR India Region · FUNCTIONAL REPORTING: · **POSITION DETAILS** · **_ Position Summary_** · This position provides ad ...
-
Executive Assistant
1 week ago
Glaze Dental Depot Mumbai, IndiaLooking for an Executive Assistant · Qualification: Graduate · Experience: Minimum 2 years Exp as an Executive Assistant · Gender : Female only · Job Responsibility · - Manage scheduling for company executive(s) · - Draft, review and send communications on behalf of company execu ...
-
Executive Assistant
3 days ago
ARME Consulting Mumbai, India**Hiring for a Top Brand in Mumbai.** · **Limited vacancies are available.** · **Designation**:Executive Assistant · **Qualification**: B Com · **Experience**: Minimum 1 year in EA role · **Location**: Bandra West, Mumbai · **Budget**: Upto 40k(As per Experience)+ Allowances · ** ...
-
Executive Assistant
1 week ago
Orbitouch Outsourcing Private Limited Mumbai, Maharashtra, IndiaLocation · - Goregaon East · Job Title: Executive Assistant · Experience · - 3 year · Ctc · - upto 10 lpa · Working Days · - 6 days (2& 4 Saturday off) · Reports To: Chief Executive Officer (CEO) or Chief Operating Officer (COO) · Job Summary: · The Executive Assistant provides h ...
-
Executive Assistant
4 days ago
Conexus Social Responsibility Services Pvt. Ltd. Mumbai, India**Executive Duties**: · - Handling incoming and outgoing corresponding, including mail · - Plan meetings and take detailed minutes · - Preparing Power Point presentation · - Assist in the preparation of regularly scheduled reports · - Planning and scheduling meetings and appointm ...
-
Executive Assistant
6 days ago
Chetana Education LLP Mumbai, IndiaWe are looking for an Executive Assistant · Requirement: · - Fresher with excellent communication skills · - Presentable · - Eager to learn · - Ready to commute the work location · - Minimum Graduate · - Should have computer knowledge · **Job Types**: Full-time, Fresher · Schedul ...
-
Executive Assistants
1 week ago
Mangalam Placement Mumbai, India**Location** · Mumbai · **Experience** · 2-3 Years · **Key Skills** · Business Strategies, Project Management, Executive Assistant, Interpersonal Skills, communication skill · **Position: Executive Assistants** · **Qualification: MBA** · **Experience: 2 to 3 years** · **Location: ...
-
Executive Assistant
7 hours ago
Acme Services Mumbai, IndiaWe are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you shoul ...
-
Executive Assistant
1 week ago
Almech Facades Pvt. Ltd. Mumbai, India**JOB DESCRIPTION FOR EXECUTIVE ASSISTANT** · **JOB RESPONSIBILITIES** · - Act as the point of contact among executives, employees, clients and other external partners · - Manage information flow in a timely and accurate manner · - Manage executives' calendars and set up meetings ...
Executive Assistant - Mumbai, India - Global Advertisers Pvt. Ltd.
Description
Overview:
We are seeking a skilled and proactive individual to join our team as an Executive Assistant. This role is crucial in providing high-level administrative support to executives while also coordinating and managing various projects across the organization. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.
Responsibilities:
1. Executive Support:
2. Project Coordination:
3. Communication and Coordination:
4. Documentation and Reporting:
5. Administrative Support:
Qualifications: