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    Administrative Assistant - Mumbai, India - Ares Management Corporation

    Ares Management Corporation
    Ares Management Corporation Mumbai, India

    1 week ago

    Default job background
    Full time
    Description

    Description

    Summary: The Assistant will be responsible for providing virtual administrative assistance as per global hours based in Mumbai.

    Meeting management

  • Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
  • Minimal editing of PowerPoint documents and general correspondence (internal and external)
  • Updating of company databases may be required
  • Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.

    • General Administration

  • Timely collection and processing of team expenses for both cash and American Express using the company expense system.
  • Supporting the other Executive & Admin Assistants where necessary.

    • Experience / Skills Required:

  • Strong client service orientation.
  • Effective prioritization of multiple professionals.
  • Experience in travel coordination; domestic & international.
  • Understanding of different time zones
  • Excellent written and verbal communication skills.
  • Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
  • Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

    • Reporting Relationships

    Administrative Manager

    There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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