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    Executive Assistant To Chief Executive Officer - Bengaluru, India - Placement Partners Consulting

    Placement Partners Consulting
    Placement Partners Consulting Bengaluru, India

    2 days ago

    Default job background
    Full time
    Description

    Hiring for an experienced, reliable, and task-oriented Executive Assistant

    to the Director. The incumbent will work directly with executives and will be responsible for performing several administrative duties. You will play a pivotal role in ensuring the smooth functioning of the Directors office.

    The ideal candidate possesses excellent communication and organizing skills and is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This role involves providing high-level administrative support, coordinating schedules, and handling confidential information with discretion.

    Role & Responsibilities:

    1. Calendar and Schedule Management:

    • Maintain and organize the Director's calendar, scheduling appointments, meetings, and travel arrangements.
    • Coordinate and prioritize commitments, ensuring the schedule is optimized for productivity.

    2. Information Management:

    • Organize and maintain files, records, and documents,
    • ensuring easy access and retrieval.
    • Handle sensitive information with utmost
    • confidentiality and discretion.

    3. Meeting Coordination:

    • Take notes in meetings, conferences, and day-to-day activities of the Director. Follow up the agreed tasks with the departments heads to closure.
    • Arrange for any materials required (Presentations, documentation, print hand-outs, memos, dairies) for all meetings efficiently.
    • Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
    • Maintain organizational charts with the help of all organization-wide employees and staff.

    4. Travel Arrangements:

    • Make travel arrangements for the Director and accompanying personnel which includes reservations (VISA applications, airline, car rental, local ground transportation, hotel, meals, etc.).
    • Perform other administrative duties.

    MinimumRequirement :

    • Proven experience (typically 4 to 10 years) as an Executive Assistant or similar role supporting C-level executives.
    • Bachelor's degree or equivalent experience may be preferred.
    • Exceptional organizational and time-management skills.
    • Strong verbal and written communication abilities.
    • Proficiency in office software and scheduling tools.
    • Extremely detail-oriented and with perfect follow-up skills
    • Must have a high speed of writing for taking notes.
    • Basic Project Management ability
    • Ability to organize tasks, research, and keep records.
    • Discretion and confidentiality in handling sensitive information.
    • Advanced Microsoft Office skills, with the ability to become familiar with firm-specific programs and software.
    • Ability to multitask and prioritize tasks in a fast-paced environment.
    • Adaptability and resourcefulness in problem-solving.
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