Jobs
>
Pune

    Office Manager - Pune, India - Thornton Tomasetti

    Thornton Tomasetti
    Thornton Tomasetti Pune, India

    1 week ago

    Default job background
    Full time
    Description

    Thornton Tomasetti applies engineering and scientific principles to solve the world's challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

    The Role

    Thornton Tomasetti's India office is seeking an Office Manager with at least 5-6 years' experience to join our regional support team.

    The successful candidate will be directly responsible for the smooth running of all our people and office management operations in India. This challenging and varied position will involve handling a wide range of tasks and responsibilities for the India staff, while supporting members of the senior management team and other personnel, acting as the key administrative support. The position will require someone who is hands-on and well organized in their work. A strong communicator both verbal and written, along with good listening skills. The successful candidate will be adaptable, enjoy learning new processes and systems, with a can-do approach to all tasks. This is a fully in-office role and will be based in Pune.

    Responsibilities

  • Organize and coordinate administration duties and office operations.
  • Maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication to improve company day-to-day operation.
  • Manage office administration and reception duties, including meeting schedules, conference room coordination, answering calls and greeting visitors.
  • Create and maintain the necessary requirements for a productive and safe workplace for employees and visitors.
  • Support staff and senior executive leadership with various administration tasks.
  • Assist Corporate Human Resources with local tasks such as onboarding of new employees.
  • Manage office supplies, utility providers, and general purchasing.
  • Assist with travel arrangements for staff.
  • Manage all office health & safety related matters and ensuring all records are kept up to date for a productive and safe workplace for all employees and visitors.
  • Ensure office accreditations and registrations are maintained and renewed when required.

    • Requirements

  • Bachelor's degree.
  • Advanced English skills: listening, speaking, writing and reading.
  • Strong interpersonal and relationship building skills.
  • Experience in using Microsoft Office suite programs – Word, Outlook, Excel and PowerPoint.
  • Demonstrated ability to work well with others in fast paced, dynamic environment.
  • Highly developed interpersonal and communication skills in a positive and approachable manner.
  • Assist with special projects and other duties as assigned by the management.
  • 5-6 years of previous experience in an administrative role or similar position.

    • Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

    Thornton Tomasetti Global Terms of Use and Privacy Statement

    Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Thornton Tomasetti are conditioned on your acceptance and compliance with these terms.

    Please access the linked document by clicking , select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the terms.

  • Thinkproject

    Office Manager

    5 hours ago

    Thinkproject Pune, India

    Thinkproject ist ein europäischer Marktführer im Bereich der Digitalisierung der Baubranche. Neben Standorten in Europa haben wir Niederlassungen und Kund*innen auf der ganzen Welt. · Gegründet wurde unser Unternehmen im Jahr 2000, zu einer Zeit an der der Großteil der Planung un ...

  • Thinkproject

    Office Manager

    1 week ago

    Thinkproject Pune, India

    Want to work in a culture built on mutual trust and respect? How about having the freedom to make work fit into your life (and not the other way round)? A career with Thinkproject could be just the opportunity you're looking for. · What do we do? · Thinkproject is a European mar ...

  • BP Energy

    Vendor Management Office Manager

    1 week ago

    BP Energy India - Pune

    Entity: · Finance · Job Family Group: · Business Support Group · Job Description: · We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day We are one of the very ...

  • Bohiyaanam Talent Solutions

    Office Administration Manager

    6 days ago

    Bohiyaanam Talent Solutions Pune, India

    Role: Office Administration Manager · Location: Pune · Experience Preferred: 2+ Years · Job Description: · Manage entire office workflow. Makes sure that the work is done. Also makes sure that all team members fill their respective timesheets. · A CA background candidate is pref ...

  • Thinkitive Technologies Pvt Ltd

    Office Boy

    4 days ago

    Thinkitive Technologies Pvt Ltd Pune, Maharashtra, India

    The office assistant's responsibilities would include the following: · **Providing general administrative support, such as: -** · **1. Office cleaning Daily & Weekly basis.** · - Cleaning and maintaining the office premises Daily, including dusting, sweeping, mopping, and removin ...

  • SAKA ENGINEERING SYSTEMS

    Office Boy

    5 days ago

    SAKA ENGINEERING SYSTEMS Pune, India

    Office Cleaning - Need to maintain the office premises and clean the office. · Opening and Closing of Office · Courier management · All work assigned by management from time to time · Office Document Filling. · Managing files and performing other general office clerk duties. · Pr ...

  • Thinkitive Technologies Pvt Ltd

    Office Assistant

    1 week ago

    Thinkitive Technologies Pvt Ltd Pune, Maharashtra, India

    The office assistant's responsibilities would include the following: · **Providing general administrative support, such as: -** · **1. Office cleaning Daily & Weekly basis.** · - Cleaning and maintaining the office premises Daily, including dusting, sweeping, mopping, and removin ...

  • Vishwachaitanya Dham Wellcome Center

    Admin-back Office Co-ordinator

    1 week ago

    Vishwachaitanya Dham Wellcome Center Pune, India

    Admin-Back Office Co-Ordinator Job Description · We are looking to hire an experienced Admin-back office Co-Ordinator executive to join our back office team. As a Admin-back office Co-Ordinator, you will be reporting to the back office manager and assisting with various administr ...

  • enreap

    Administrative & Executive Secretary/assistant

    2 days ago

    enreap Pune, India

    **Reports To** · The Administrative and Executive Secretary/ Assistant will report to the Director of HR & Admin of the company. · **Summary** · Enreap is looking for an Administrative and Executive Secretary/ Assistant to join our team and enable our executive team and daily off ...

  • Entrata

    Admin & Facilities Partner

    1 week ago

    Entrata Pune, Maharashtra, India

    **Responsibilities**: · - Manage office facilities, including maintenance, repairs, and improvements. · - Coordinate with vendors for facility-related services and ensure timely resolution of issues. · - Handle travel arrangements for employees, including visa processing, accommo ...

  • Orbittal Electromech Engg projects Pvt Ltd

    Receptionist

    6 days ago

    Orbittal Electromech Engg projects Pvt Ltd Pune, India

    **About us** · We are professional and agile. · Our work environment includes: · - Modern office setting · - Food provided · - Managing and ensuring the ambience of front office and rest of the office area is tidy · - Greetings and warm welcome to the Visitors and all the people ...

  • Peppermint Robotics

    Logistics and Administrative Associate

    1 week ago

    Peppermint Robotics Pune, India

    Efficiently generate sales and purchase orders (SOPO) to support the Sales team · Coordinate with internal teams to place orders aligned with business requirements · Resolve issues related to purchase orders for seamless shipments · Create standard reports on open and closed orde ...

  • Expedite Informatics

    Front Office Receptionist

    4 days ago

    Expedite Informatics Pune, Maharashtra, India

    We are hiring for Front Office Receptionist. · Location: · - Kalyani Nagar, Pune · Experience: · - 0 to 2 Years · Responsibilities: · - Facilities Management: Oversee day-to-day office operations, including maintenance, supplies, and vendor management. · - Event Coordination: Pla ...

  • Addepar

    Workplace Assistant

    5 days ago

    Addepar Pune, India

    **Who We Are** · Addepar's purpose is to maximize the positive impact of the world's capital. More than 850 of the world's leading financial services firms trust Addepar to unlock the power and possibility of informed, data-driven investing and advice. These family offices, wealt ...

  • Expedite Informatics

    Front Office Executive

    1 week ago

    Expedite Informatics Pune, Maharashtra, India

    We are hiring for Front Office Receptionist. · Location: · - Kalyani Nagar, Pune · Experience: · - 0 to 2 Years · Responsibilities: · - Facilities Management: Oversee day-to-day office operations, including maintenance, supplies, and vendor management. · - Event Coordination: Pla ...

  • My Froyoland Frozen Yogurt

    Administrative Assistant

    4 days ago

    My Froyoland Frozen Yogurt Pune, India

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general ...

  • Leadership For Equity

    Content Associate

    1 week ago

    Leadership For Equity Pune, India

    Full-Time (Pune ) 2-3 years Experience · **Background**: · **About LFE**: · **BELIEF**: We believe Public Education Systems are the gatekeepers of social EQUITY, especially when India's 120 million poorest of the poor children go to government-run schools. A multi-layered, comple ...

  • Geetanjali Group

    Office Boy

    5 hours ago

    Geetanjali Group Pune, India

    Company Type : Real Easte · Office Cleaning - Need to maintain the office premises and clean the office. · Opening and Closing of Office · Courier management · All work assigned by management from time to time · Office Document Filling. · Managing files and performing other gener ...

  • Adv Vandana Shah and associates

    Secretary Admin

    1 week ago

    Adv Vandana Shah and associates Pune, India

    We are looking for a responsible Secretary cum Administrative to perform a variety of secretarial & administrative work. Duties of the Administrative include providing support to our managers and employees, assisting in daily office needs and managing our company's general admini ...

  • Convertex India Pvt. Ltd. Pune

    Administration Executive

    4 days ago

    Convertex India Pvt. Ltd. Pune Pune, India

    Managing overall administrative activities for the office. · - Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff. · - Rece ...