Jobs
>
Executive Assistant
>
Mumbai

    Executive Assistant - Mumbai, India - Quantiphi

    Quantiphi
    Quantiphi Mumbai, India

    5 days ago

    Default job background
    Technology / Internet
    Description

    Job Summary

    Seeking proactive, detail-oriented Executive Assistant to support senior leadership. The ideal candidate will be a proactive problem solver, strong communication skills, and adept problem-solving abilities. Flexibility, consistency, and confidentiality are crucial in this dynamic executive environment.

    You are good at

    1. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
    2. Strong written and verbal communication skills, including exceptional attention to detail and grammar.
    3. Proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with document management systems.
    4. Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
    5. Exceptional interpersonal skills, with the ability to build rapport with others at all levels of the organization.
    6. Strong problem-solving and critical thinking abilities, with a proactive and solution-oriented mindset.
    7. Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment.
    8. High level of professional integrity, discretion, and confidentiality.

    Responsibilities

    • Calendar Management:

    -Coordinate and maintain a dynamic calendar, managing appointments, meetings, and conferences on a global scale.

    • Travel Logistics:

    -Take charge of comprehensive travel arrangements, including visa processes, ticket bookings, cab arrangements, and hotel accommodations.

    • Communication Hub:

    -Manage phone calls, routine emails, and correspondence with vendors and clients on both national and international fronts, demonstrating effective communication skills.

    • Project Follow-Up and Reporting:

    -Implement and maintain robust follow-up systems for project and assignment timelines.

    -Keep the Business Unit Head informed of developments and provide status reports, fostering seamless communication with internal and external teams.

    • Ad Hoc Research Projects:

    -Undertake ad hoc research projects with precision and attention to detail, ensuring timely completion with 100% accuracy.

    • Confidentiality and Integrity

    -Uphold a high level of integrity, maintaining confidentiality in day-to-day operations and handling sensitive information with discretion.

    • Meeting and Event Coordination:

    -Efficiently organize and service meetings, social gatherings, and events, contributing to a seamless and professional environment.

    • Industry Awareness:

    -Stay abreast of the latest industry trends and events, providing insights to enhance business strategies.

    • Personal Appointments and Insurances:

    -Manage personal appointments and calendar for the Business Unit Head.

    -Oversee all insurance and claim processes efficiently.

    Required Skills

    1. Bachelor's degree (Master's degree is a plus) with 0-3 years of relevant work experience preferably exposure to multiple cultures and US time zones.
    2. Should be comfortable working from the office (5-day working role) and should also be open to working in the US time zone if and when necessary.
    3. Proficiency in Gsuite.
    4. Immaculate written and oral communication skills with the ability to take ownership of one's work.
    5. Process-oriented: Demonstrable commitment to following processes, documentation, etc.
    6. Intelligent with good logical reasoning.
    7. Proactive with a go-getter attitude.
  • Proctech Solutions

    Executive Assistant

    1 week ago

    Proctech Solutions Mumbai, India

    Job Description: Executive Assistant · Position Overview: · **Responsibilities**: · 1. Calendar Management: Coordinate and manage the executive's schedule, ensuring all appointments, meetings, and events are efficiently organized. Handle schedule conflicts and communicate changes ...

  • DURAND FORMS INDIA PVT. LTD.

    Executive Assistant

    3 days ago

    DURAND FORMS INDIA PVT. LTD. Mumbai, India

    Act as the point of contact among executives, employees, clients and other external partners · - Manage information flow in a timely and accurate manner · - Manage executives' calendars and set up meetings · - Make travel and accommodation arrangements · - Rack daily expenses and ...

  • Suumaya Industries Limited

    Executive Assistant

    3 days ago

    Suumaya Industries Limited Mumbai, India

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Company's Chief Growth Officer. · **Responsibilities**: · - Act as the point of contact among executives, employees, clients and other external partners · - Manage information f ...

  • EqCap Group

    Executive Assistant

    4 days ago

    EqCap Group Mumbai, India

    **Responsibilities**: · Verbal and Written Communication with clients · Follow up with clients, Client coordination, Preparing MOM(minutes of meeting) · Arranging meetings with the clients for the CEO · Assisting the CEO with his daily routine work · Working on Excel for analyzin ...

  • Lofa

    Executive Assistant

    6 days ago

    Lofa Mumbai, India

    **Executive Assistant Responsibilities**: · - Preparing financial statements, reports, memos, invoices letters, and other documents. · - Answering phones and routing calls to the correct person or taking messages. · - Handling basic bookkeeping tasks. · - Filing and retrieving co ...

  • AVP HR SOLUTIONS PRIVATE LIMITED

    Executive Assistant

    2 days ago

    AVP HR SOLUTIONS PRIVATE LIMITED Mumbai, Maharashtra, India

    Position: Executive Assistant. · Experience: 3-6 Years. · Notice Period: Immediate/ 15 Days/ 1 Month. · Location - Lower Parel/ Fort. · Roles and Responsibilities: · - Excellent Communication Skills. · - Prepare internal and external corporate documents for team members and indus ...

  • Vplace HR Services

    Executive Assistant

    2 days ago

    Vplace HR Services Mumbai, India

    *Responsibilities for Executive Assistant* · Schedule appointments, and maintain and update supervisors' daily calendar · Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports · Screen all incoming phone calls, inquiries, visitors, and co ...

  • Steno House

    Executive Assistant

    1 week ago

    Steno House Mumbai, India

    From 8 to 13 year(s) of experience · - ₹ 15-25 Lacs P.A. · - Mumbai (All Areas) ( Worli)or · **Roles and Responsibilities** · Calendar Management(Extensive calendar) · Travel Arrangement · - International Travel majorly (Itinerary) · MOM · **Perks and Benefits** · - Role:_Executi ...

  • Coral Bling Services Private Limited

    Executive Assistant

    1 day ago

    Coral Bling Services Private Limited Mumbai, India

    Location : Andheri West · Job Overview: We are looking for an experienced Executive Assistant to join our team. As Executive Assistant you should support and assistance to the MD in developing, implementing and monitoring new business strategies/initiatives for various divisions. ...

  • Sea and Beyond

    Executive Assistant

    1 day ago

    Sea and Beyond Mumbai, India

    FULL TIME · **Executive Assistant**: · - **Your Profile will be kept confidential**: · - Mumbai · - Experience : 6-7 years · - Job ID : SHM/23/214 · - Salary : As per market standards · Dear Applicants, · Greetings · We are hiring Executive Assistant for a leading Shipping Compan ...

  • CMACGM

    Executive Assistant

    1 week ago

    CMACGM Mumbai, India

    Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group ...

  • Coral Bling Services Private Limited

    Executive Assistant

    1 week ago

    Coral Bling Services Private Limited Mumbai, India

    Location : Chembur West · **Responsibilities**: · Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements · Prepare and edit correspondence, reports, presentations, and other documents · Attend meetings, take minutes, and ...

  • Avp hr solutions

    Executive Assistant

    4 hours ago

    Avp hr solutions Mumbai, India

    **Hie,** · **We have an excellent opportunity for you.** · **PROFILE: Executive Assistant** · **LOCATION: Mumbai.** · **EXPERIENCE: + 2 Years in Executive Assistant** · **PACKAGE: Upto 4.5 LPA** · **GENDER: Female** · **Age: · - 21 to 30** · 6. Maintaining minutes of specific mee ...

  • Prop Solutions4U

    Executive Assistant

    2 days ago

    Prop Solutions4U Mumbai, Maharashtra, India

    **Job Information**: · Industry · **Property & Real Estate** · *** · Work Experience · **1 - 3 years** · *** · City · **Mumbai** · *** · State/Province · **Maharashtra** · *** · Country · **India** · *** · Zip/Postal Code · **400703** · *** · - The Executive Assistant provides pr ...

  • IMBROX INFOTECH PRIVATE LIMITED

    Executive Assistant

    4 days ago

    IMBROX INFOTECH PRIVATE LIMITED Mumbai, Maharashtra, India

    We are looking for a **Executive Assistance **for Mumbai location.. · **Experience**: 1year as a Executive Assistance · **Salary**: ₹20, ₹44,000.00 per month · - **Any graduates fresher are also welcome**_ · - Alternate Saturdays are off_ · **Responsibilities**: · - Assisting the ...

  • Eagle Security and Personnel Services

    Executive Assistant

    1 day ago

    Eagle Security and Personnel Services Mumbai, Maharashtra, India

    JD: · - Prepare powerpoint presentations · - Draft, review and send communications / letters etc. · - Organize,schedule and prepare for meetings, including gathering documents and attending to logistics of meetings · - Answer and respond to phone calls, communicate messages and i ...

  • Bombay Softwares

    Executive Assistant

    2 days ago

    Bombay Softwares Mumbai, India

    We are looking for an operations executive who provides office support, assistance, and word processing services to the executive team (COO, CTO, and CFO), by performing support duties. · - Job CodeBS - 40 · - Experience2+ Years · - Vacancies2 · **Responsibilities**: · - Maintain ...

  • Plante Moran

    Executive Assistant

    1 week ago

    Plante Moran Mumbai, Maharashtra, India

    Make your mark. Our office admin team focuses on supporting the firm's critical business needs. From providing assistance to our offices, partners, and practice teams, to leveraging resources and optimizing firm operations, our administrative team plays a key role in the firm's s ...

  • Disney

    Executive Assistant

    1 week ago

    Disney Mumbai, Maharashtra, India

    Executive Assistant - Sports Sales · **Job ID** · **Location** · - Mumbai, India · **Business** · The Walt Disney Company (India) · **Date posted** · May 07, 2024 · **Job Summary**: · About the Role: · As a Team Assistant, you will be responsible for performing various administra ...

  • Veer Diamonds

    Executive Assistant

    3 days ago

    Veer Diamonds Mumbai, India

    Designation: Executive Assistant (1pm to 9 pm) · Reporting: Director · About Veer Diamonds · VEER is a diamond jewelry manufacturing company based in New York with roots in Mumbai India. A Diamond Trader and manufacturer at heart, VEER takes pride in its high standards in natural ...