Executive Assistant - Chennai, India - POORNATHA

POORNATHA Chennai, India

23 hours ago

Description

1. Email and document drafting – Draft emails and concept documents on behalf of the founder.

Maintain founder's calendar – Handle meeting requests (internal and external), schedule meetings with stakeholder.
Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
Handle founder's ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
Maintain comprehensive Todo list of the founder and stay on top of commitments made by the founder, alter on approaching timelines and help prepare for them.
Maintaining relationship and liaison with key stakeholders (including board members, advisors, key customers etc) – guest and hospitality handling, gifting, seasonal greetings, regular updates etc.
Ensuring review meetings happen frequently with teams – scheduling and follow up of action points.
Play the role of DeFacto project management office for the founder including planning, Gannt chart and report maintenance.
Create and maintain budgets, track expenses, and the founder's bank account.
Handle other administrative tasks as may be required.

Requirements

1. 1-5 Years of Experience.

Excellent written and verbal communication skills.
Strong time-management skills and an ability to organize and coordinate multiple concurrent

projects.

Proficiency with office productivity tools and an aptitude for learning new software and

systems.

Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the founder, company and its

employees.

Preferred Additional Qualifications:

Ability to read, write or speak Hindi will be a huge advantage but not a prerequisite.
Willingness to travel for work will be an added advantage but not a prerequisite.

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